Part-Time Office Assistant

Rothy's•New York, NY

2d•$29 - $35•Onsite

About The Position

We’re looking for a warm, organized, and proactive Office Assistant to help keep our New York office running smoothly. In this part-time role (approximately 12–20 hours per week), you’ll be the go-to person who keeps our NY space humming—making sure our team has everything they need to do their best work. From keeping supplies stocked to supporting high-profile meetings and market events, you’ll play a meaningful role in creating a welcoming, well-functioning workplace where everyone can thrive.

Requirements

A can-do attitude and a genuine eagerness to learn
Strong organizational instincts and the ability to juggle multiple tasks without losing the details
Comfort with using technology and a willingness to figure things out as you go
Familiarity with Google Workspace or similar tools (or the enthusiasm to get up to speed quickly)

Nice To Haves

Someone who notices the details. Whether it’s an empty snack drawer, a conference room that needs resetting, or a teammate who could use an extra hand, you’re the kind of person who takes initiative and jumps in before being asked
Someone who genuinely cares about the people around them and the space they all share
A natural organizer who takes pride in keeping things running smoothly
A warm and approachable presence who makes everyone feel welcome
Proactive and resourceful—you anticipate needs before they become problems
Clear, friendly communicator—whether you’re emailing a vendor or greeting a guest
Adaptable and comfortable wearing many hats in a fast-paced, dynamic environment

Responsibilities

Manage office supplies including food and beverage, cleaning supplies, and paper goods—handling ordering, unpacking, and restocking
Maintain smooth mail and package flow, including breaking down boxes and managing trash and recycling
Coordinate cleaning support to keep the office looking great day to day, including management and organization of the samples closet
Manage building relationships, including coordinating holiday tips for building cleaners and staff, and other goodwill touchpoints
Partner with our wholesale team to manage back office storage and wholesale sample flow
Manage ongoing IT and tech needs in partnership with our SF based tech team (including coordinating computer orders for the NY office)
Take on additional administrative tasks, travel booking, and ad hoc projects as needed—pitching in wherever the team needs you most
Partner with SF HQ based team to prepare the office for board, stakeholder, and external meetings
Support wholesale market events by greeting guests, prepping beverages and snacks, and creating a welcoming experience
Order breakfast and lunch for the New York team in alignment with the SF office calendar
Help execute team celebrations, employee appreciation moments, volunteer activities, and other community building events
Partner with the People Ops team to set up desks and workspaces for new hires