Part-Time Office Assistant

City of Lubbock•Tx 79404, TX

1d•Onsite

About The Position

Performs a variety of clerical and secretarial duties of average difficulty. This role involves composing and typing various documents, taking meeting minutes, greeting visitors, scheduling appointments, managing mail, arranging meetings, maintaining files, and preparing reports. The position requires attention to detail in reviewing and proofreading correspondence and reports. There may be opportunities to perform higher-level duties for training or on a substitute basis.

Requirements

Completion of a high school diploma or the equivalent.
One to three years of secretarial experience.
Knowledge of office practices and procedures.
Knowledge of computer principles and procedures.
Knowledge of proper public contact and telephone etiquette.
Word processing, typing, or data entry skills.
Ability to spell and use correct grammar.
Ability to transcribe material from a dictaphone.
Ability to communicate effectively with others.
Ability to prepare and maintain accurate records.
Ability to perform computer/word processing functions.

Responsibilities

Compose and type letters, reports, and memos from rough drafts, verbal instructions, or notes.
Utilize a variety of computer software to produce documents which may include or incorporate text, tables, and graphics.
Take and transcribe minutes from various meetings.
Greet visitors by phone and in person, ascertain nature of business, provide assistance or referral, provide information.
Schedule appointments and maintain a calendar.
Open, review, and route mail.
Arrange meetings by compiling agendas and support materials, distributing materials, and providing set-up of meeting room.
Post meeting notice if legally required.
Maintain department files and records.
Compile information from records and prepare reports.
Review and proofread correspondence, memos, and reports to ensure accuracy and correctness.
May perform higher level duties for training purposes and to perform duties on a substitute basis.
Performs related duties as directed.