Office Assistant

ANS•South Plainfield, NJ

18d•Onsite

About The Position

The Office Assistant supports daily operations by performing administrative, logistical, and facilities‑related tasks. The ideal candidate is energetic, detail‑oriented, and an excellent communicator who enjoys a hands‑on role.

Requirements

High school diploma or equivalent required.
Previous clerical or office experience preferred.
Suitable for students or individuals seeking part‑time professional experience.
Strong work ethic and reliability.
Excellent attention to detail.
Clear and professional communication skills.
Proactive, organized, and able to solve problems independently.
Ability to handle confidential information with discretion.
Valid driver’s license preferred.
Ability to lift up to 50 lbs and perform light physical tasks.

Responsibilities

Organize and maintain physical and digital filing systems.
Perform photocopying, scanning, and faxing as needed.
Deposit checks and process incoming payments.
Enter data, type documents, and prepare standard correspondence.
Retrieve, open, and distribute incoming mail.
Receive, sort, and distribute packages.
Assist with reproducing and distributing onboarding and marketing materials.
Maintain office inventory; order supplies and ensure equipment is functioning properly.
Assemble and ship welcome packets for new hires across the company.
Help coordinate meetings and company events.
Assist with inventorying, repairing, and shipping field equipment.
Support the Senior Office Manager with managing and distributing: New hire equipment, Employee swag, Office, field, pantry, IT, and printed supplies, Career fair and marketing materials.
Perform light upkeep tasks such as trash removal, dishwashing, and restocking paper products.
Keep all storage and common areas clean and organized.
Handle seasonal or basic maintenance tasks including snow shoveling, salt application, and plant care.