Office Assistant

Big River Forest Products•Coushatta, LA

27d•$31,000 - $50,000•Onsite

About The Position

Coushatta Forest Products is looking for a new Office Assistant to join our new leadership team in Coushatta, Louisiana. Our growing team is seeking a welcoming and detail-oriented Office Assistant to be the first point of contact for our leadership team, employees, clients and visitors. In this role, you will coordinate schedules, maintain office files, reports, assist the finance department and support Human Resources functions day to day.

Requirements

High school diploma or GED required
1 + years of administrative, office, Human Resources, or accounting support experience required
Proficiency with Microsoft Office, especially Excel (sorting, filtering, basic formulas) and Word; Outlook for calendar and email management
Strong attention to detail and accuracy with numbers and data entry
Excellent organizational and time-management skills, with the ability to manage competing priorities for multiple departments
Clear, professional written and verbal communication skills
Ability to handle confidential employee and financial information with discretion and integrity
Friendly, approachable demeanor with employees at all levels

Nice To Haves

Associate degree in business, accounting, human resources, or a related field preferred
Experience in a manufacturing, plant, or industrial environment preferred
Experience with accounts payable, including invoice processing, three-way matching, and vendor payments, strongly preferred
Exposure to accounts receivable, invoicing, or month-end processes preferred
Experience with accounting software (such as QuickBooks, Sage, or an ERP system) and HRIS/payroll systems is a plus
Basic understanding of employment paperwork and safety training requirements preferred

Responsibilities

Support and assist the Human Resources Business Partner, Plant Manager, and Senior Accountant
Post open positions on job boards, the company website, and other approved recruiting channels
Screen incoming applications against basic requirements and forward qualified candidates to hiring managers
Schedule interviews, coordinate interview panels, and communicate with candidates professionally and promptly
Assist with pre-employment steps such as background checks, drug screens, and reference checks as directed
Prepare new hire packets and ensure completion of required paperwork (I-9, W-4, state tax forms, direct deposit, benefits enrollment, handbook acknowledgments)
Verify I-9 documentation and complete E-Verify (if applicable) within required timeframes
Coordinate first-day logistics, including employee biometric badges, PPE issuance, uniforms, workstation setup, and system access requests
Schedule and help facilitate new hire orientation
Track onboarding completion and follow up on outstanding items
Create and maintain personnel files, medical files, and I-9 files in accordance with company policy and legal requirements, keeping each type of record separate and secure
Enter and update employee information in HRIS(ADP WORKFORCE NOW) and payroll systems as directed
Schedule required safety trainings (new hire safety orientation, annual refreshers, forklift certification, lockout/tagout, hazard communication, and similar) in coordination with HR and the Safety lead
Assist with maintaining OSHA-related documentation and safety records as directed
Serve as a first point of contact for general employee questions regarding policies, paperwork, time off requests, benefits resources, and pay stub access
Route sensitive, complex, or policy-interpretation questions to the Human Resources Business Partner
Assist with employee engagement activities, recognition programs, and company communications (postings, bulletin boards, notices)
Reconcile invoices against shipping and receiving documentation and resolve discrepancies with Operations
Perform three-way matching of invoices to purchase orders and receiving documents; research and resolve pricing, quantity, or receiving discrepancies with Purchasing, Operations, and vendors
Process and track employee expense reimbursements and purchasing card transactions
Assist Finance with month-end close tasks such as gathering documentation, preparing reconciliations, running reports, and verifying that all invoices and bills for the period are recorded
Prepare reports, spreadsheets, and presentations for the Plant Manager
Track and compile operational data such as production, shipping, or attendance information as requested
Answer and route phone calls, greet visitors, contractors, and vendors, and manage visitor sign-in and safety acknowledgment procedures
Receive, sort, and distribute mail and packages; coordinate outgoing shipments of documents
Order and maintain office, breakroom, and general supplies within budget
Perform other related duties as assigned