Office Assistant #216 Admissions & Family Services/Centralized Enrollment (6 hours)

Stockton Unified School District•Stockton, CA

1d•Onsite

About The Position

Under the direction of an assigned supervisor, the Office Assistant performs general clerical duties for an assigned office, answers telephone calls, and greets and assists students, parents, visitors, District personnel, and members of the public. The role includes preparing correspondence and other documents, maintaining files and records, processing forms and applications, handling mail, operating office equipment, and communicating with departments and outside organizations to exchange information and resolve issues. Depending on the hours allocated to the work site, the position may support school office functions such as student registration and pre-registration. The employee may be primarily responsible for initiating and maintaining accurate student cumulative records, including confidential health and English Language Development records; handling grade entries and student record transfers; maintaining registration forms and emergency cards; and preparing student accident reports. The role may also include assisting with basic first aid, notifying parents about ill or injured students, helping maintain the health office, and assisting with medication administration and student health care procedures as trained and assigned. The position works indoors and requires regular, prompt attendance. The posting lists a six-hour assignment. A valid First Aid and CPR certificate from an authorized agency is required within 60 days of employment. Applicants must provide a valid 40-words-per-minute typing certificate issued by SUSD School for Adults and dated within the past five years.

Requirements

High school graduation and sufficient training and experience to demonstrate the listed knowledge and abilities, or an equivalent combination of education, training, and/or experience.
Valid First Aid and CPR Certificate issued by an authorized agency within 60 days of employment.
Satisfactory typing test and a valid typing certificate of 40 words per minute from SUSD School for Adults, dated within the past five years; certificate must be supplied by the application closing date.
Knowledge of modern office practices, procedures, and equipment; telephone techniques and etiquette; recordkeeping and filing; English usage, grammar, spelling, punctuation, and vocabulary; standard office equipment; oral and written communication; interpersonal skills; student cumulative records and confidential health records; health and safety regulations; and basic first aid and CPR procedures.
Ability to perform routine clerical duties; type or input data at 40 words per minute from clear copy; operate standard office equipment; answer telephones and greet the public courteously; follow oral and written directions; communicate effectively; complete work amid interruptions; receive, sort, and distribute mail; maintain cooperative working relationships; maintain student cumulative records confidentially; administer first aid and CPR in emergencies; and observe District health and safety regulations.
Ability to enter data and operate standard office equipment; sit for extended periods; see and read screens and printed materials, with or without aids; hear and understand speech in person and on the telephone, with or without aids; lift or carry up to 25 pounds at waist height for short distances; bend at the waist; and reach, grasp, push, and pull.

Responsibilities

Perform general clerical duties, including typing, filing, duplicating, and distributing materials.
Prepare and proofread letters, forms, memoranda, bulletins, reports, lists, requisitions, flyers, and other materials; compose routine correspondence.
Answer and direct telephone calls, take and relay messages, and respond to information requests in accordance with District and office policies and procedures.
Greet and direct visitors and provide general information to District personnel, students, parents, and the public.
Compile information; prepare and maintain logs, files, and records; verify documents; and process forms and applications.
Receive, sort, and distribute mail; prepare and distribute information packets and bulk mailings.
Operate office equipment, including a copier, fax machine, typewriter, and computer with assigned software.
Communicate with District departments and staff and outside organizations to exchange information and resolve issues or concerns.
Assist with monitoring, ordering, receiving, and maintaining office supply inventory.
Participate in school office functions such as student pre-registration and registration, and collect and process related information.
Initiate and maintain accurate student cumulative records, including mandatory health and English Language Development records; record grades on permanent records; request and receive cumulative folders; and transfer student records when students leave or advance from eighth grade.
Maintain student registration forms and emergency cards and prepare student accident reports.
As assigned, assist with basic first aid, notify parents of ill or injured students, help maintain a clean, orderly, and safe health office, assist with medication administration and related recordkeeping under District protocol, and assist with health care procedures as trained and assigned by the school nurse.
Maintain regular and prompt attendance.
Perform related duties as assigned.