Office Assistant, Attractions & Operations

Pacific National Exhibition • Vancouver, BC

21h • Onsite

About The Position

The Fair and Festival Operations department oversees the PNE’s 2 main events: The Fair, and Fright Nights. Fright Nights at the PNE is Western Canada’s Scariest Haunt; key features are roaming Scare Actors, Haunted Houses and other attractions and atmospheric programming on-site within Playland. We are looking for one (1) motivated and hardworking individual who has a passion for the haunt industry and has extensive experience in office administration. The Office Assistant will report to the Festival Programs Managers and will be responsible for assisting with all administrative tasks and supporting the Fright Nights supervisory team and overseeing the Fright Nights Prep team. Our ideal candidates will possess strong organizational & communication skills and will have a background in office administration, production, theater, or film. The Office Assistant will work in compliance with all health and safety requirements as determined by WorkSafeBC, and all other applicable legislation and company policies.

Requirements

• Must have successfully completed Grade 12.
• Ability to deal with confidential matters and conduct themselves in a professional demeanor.
• Ability to enter data efficiently and check for accuracy.
• Excellent administrative, Interpersonal, communicative, and organizational skills.
• Proficient knowledge of Microsoft suite.
• Ability to function both independently and in a team environment.
• Ability to work a variety of shifts from August – November including daytime, evenings, weekends, and late nights.
• Ability to work a flexible schedule with day and night programming.
• Must be proactive with the ability to trouble shoot and remain calm in stressful situations.
• Ability to spend a large part of the workday in an office working on a computer.
• Successful candidates must undergo a Criminal Record Check.

Nice To Haves

• Post-secondary education or training in a relevant discipline such as Office Admin, Theatre, TV/Film or other related discipline, or an equivalent combination of education and experience is considered an asset.
• Experience within the Halloween Industry is considered an asset.
• Must be comfortable working around and with special effects make up, costumes, and other operational items as they pertain to haunted attractions.

Responsibilities

• Answer main telephone line, answer inquiries, direct calls, and take messages.
• Assist in the completion of payroll timesheets for the department, light scheduling, and daily departmental attendance.
• Providing clerical services, including word processing, spreadsheets, filing.
• Assist with various tasks in preparing for year-round operations, The Fair and Fright Nights.
• Assist in inventory and inventory control/record keeping management.
• Prepping manuals and documents for Fright Nights training.
• Scheduling casting into respective training & rehearsal dates.
• Daily administrative tasks.
• Scheduling & maintaining cast listings.
• All Attraction & Operations Employees Payroll.
• Oversee and assist daily Prep team with makeup room and green room assembly and tidiness.
• Preparing daily time sheets.
• Preparing daily supervisor clip boards.
• Supporting the management & supervisory teams.
• Other duties as assigned.

Benefits

• 10% in lieu of benefits & vacation
• Opportunity for free or discounted tickets to shows, events, sports games, and much more.
• Staff discounts for Playland, The Fair, and Fright Nights, as well as all PNE Food Stands.

What This Job Offers

• Job Type: Part-time
• Career Level: Mid Level
• Education Level: High school or GED