Executive Assistant (Office Operations)

Hi-Way Paving • Dublin, OH

3d • Hybrid

About The Position

Hi-Way Paving, a general contractor specializing in concrete paving, storm drainage, and excavation, is seeking an Executive Assistant (Office Operations) for their Dublin office. This role provides direct administrative support to the Chief People Officer (CPO), Chief Financial Officer (CFO), and Chief Estimator. It's a hands-on position that combines executive support, office management, and internal coordination. The ideal candidate will be a strong communicator, an excellent organizer, and dedicated to creating a welcoming and efficient environment for employees and visitors. A significant portion of the role will focus on supporting the CPO with calendar management, communication coordination, and driving key initiatives. Additionally, this individual will be responsible for the smooth day-to-day operations of the Dublin office, contributing to a professional and positive workplace atmosphere. Occasional after-hours support or light travel may be required. This position is primarily in-office (80%+).

Requirements

• 2–5+ years of experience in an administrative, executive assistant, or office operations role.
• Strong written and verbal communication skills; ability to draft clear, professional communications.
• Highly organized and detail-oriented with the ability to manage multiple priorities.
• A proactive, “get it done” mindset - someone who takes ownership and follows through.
• Comfortable balancing structured executive support with hands-on office tasks.
• Strong interpersonal skills.
• A natural host who creates a positive and welcoming environment.
• Proficiency in Microsoft Outlook.
• Must be at least 18 years old.

Nice To Haves

• Experience with expense tools like Concur.
• Experience with HCM systems like Paylocity.
• Experience with any other specialty software/apps.

Responsibilities

• Manage calendars, scheduling, and travel for the CPO, and provide support to the CFO and Chief Estimator as needed.
• Draft communications, assist with internal messaging, and help coordinate communication plans.
• Keep priorities organized and help ensure follow-through on key initiatives.
• Handle expense reporting and occasional personal assistant tasks for executives.
• Serve as the primary point of contact for all Dublin office needs.
• Coordinate with vendors (cleaning, maintenance, supplies, etc.) and manage facility-related requests.
• Maintain office organization, including stocking the pantry, managing supplies, and ensuring shared spaces are clean and functional.
• Support in-office meetings and events (setup, food/beverage coordination, room readiness).
• Take ownership of the overall office experience, creating a welcoming, professional, and well-run environment.
• Partner with the Technology Manager to support basic office technology needs.
• Support CFO team members working regularly in the office with administrative or logistical needs.
• Assist with light tracking of office-related expenses and budgets.

Benefits

• Competitive compensation and benefits package.
• Career growth and development in the growing and essential construction industry.
• A commitment to excellence and professionalism through building and supporting high-performing teams.
• An open, inclusive, and innovative family-owned business environment focused on training and safety for all employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed