Executive Operations Assistant

Crain Communications•New York, NY

4d•$85,000 - $100,000•Hybrid

About The Position

We are seeking a highly proactive and detail-oriented Executive Operations Assistant to support Crain Communications’ Senior Leadership Team (SLT), including the COO and other senior executives. This role requires strong ownership, sound judgment, and the ability to anticipate needs in a fast-paced, high-visibility environment. This is not a task-based administrative role — it requires real-time decision making, strong executive presence, and the ability to operate as a trusted extension of leadership. The ideal candidate is highly self-directed, calm under pressure, and comfortable navigating evolving priorities and executive dynamics in real time.

Requirements

5+ years supporting senior executives and/or C-suite leaders in a fast-paced, high-visibility environment
Strong organizational and time management skills
Excellent communication and interpersonal skills
High attention to detail and ability to manage multiple priorities

Nice To Haves

Take initiative, exercise judgment independently, and step in proactively when support is needed
Anticipate needs and think ahead
Exercise strong judgment and act independently
Remain adaptable in a fast-paced, dynamic environment
Be visible, engaged, and responsive in an in-office setting

Responsibilities

Manage complex calendars across multiple SLT members, anticipating conflicts and proactively resolving scheduling challenges
Coordinate internal and external meetings, ensuring all logistics are handled in advance
Maintain awareness of leadership priorities and adjust schedules in real time
Support cross-functional coordination across editorial, commercial, and corporate teams
Own end-to-end execution of executive and SLT meetings, including room setup, materials, and logistics
Proactively manage guest experience from arrival through departure
Track guest arrivals, greet and escort guests, and ensure a seamless, professional experience
Develop a strong understanding of executive preferences and proactively anticipate meeting and guest needs
Serve as first line of support for in-office needs, troubleshooting issues independently before escalating
Quickly assess situations, gather relevant information, and take action in real time
Exercise sound judgment in fast-paced or ambiguous situations impacting executives
Make decisions and solve problems effectively in situations where direction may be limited or priorities shift quickly
Act as a confident, highly professional in-office presence supporting SLT members and office operations
Maintain strong awareness of executive and office activity and proactively step in to support high-priority needs
Build strong working relationships with executives and key stakeholders
Support purchase orders, invoice processing, and vendor coordination across teams
Assist with travel logistics and expense reporting for executives
Coordinate logistics for internal events and leadership meetings as needed