V101 - Executive Operations Assistant

Job Duck

1d • $1,060 - $1,150 • Remote

About The Position

The Executive Operations Assistant role with Job Duck offers the opportunity to play a critical role in supporting high-level leaders in a fast-paced, client-focused environment. This position ensures daily operations run smoothly through effective calendar management, clear communication, and strong task execution. You will contribute directly to maintaining structure, organization, and consistency across multiple priorities while supporting both internal leaders and external clients. The role is ideal for someone who enjoys dynamic work, takes ownership of outcomes, and thrives in environments where adaptability and precision are essential.

Requirements

• 2 or more years of proven experience in an executive assistant or administrative support role
• Strong English proficiency with clear and professional communication
• Excellent organizational skills and attention to detail
• Ability to manage multiple priorities in a fast-paced environment
• Strong follow-through and accountability
• Proactive mindset with the ability to anticipate needs
• Ability to adapt quickly to changing priorities
• Comfortable supporting high-level leaders and client interactions
• High level of written and verbal English required
• Strong organizational skills and ability to manage shifting priorities
• Ability to maintain structure and follow-through in a dynamic environment

Nice To Haves

• Spanish language proficiency

Responsibilities

• Manage complex executive calendars across multiple stakeholders
• Prepare agendas and ensure follow-up on action items
• Monitor and manage executive inboxes and communications
• Track leads, meetings, and ongoing activities
• Ensure all deliverables are completed on time
• Coordinate travel logistics when required
• Coordinate scheduling, meetings, and resolve conflicts proactively
• Support planning and execution of key business sessions
• Draft and organize internal and external communications
• Maintain accurate data and workflows within CRM systems
• Manage tasks and deadlines using project management tools
• Facilitate recurring meetings and ensure accountability

Benefits

• Great Place to Work Certification

What This Job Offers

• Job Type: Full-time
• Career Level: Executive
• Education Level: No Education Listed