Executive Operations Administrative Assistant

Armanino LLP•St. Louis, MO

1d•$40 - $47

About The Position

At Armanino, you determine your career path. This means it's possible to pursue challenges you are passionate about, in industries you care about. Armanino is proud to be Among the top 20 Largest Accounting and Consulting Firms in the Nation and one of the Best Places to Work. We have a community of resources that are ready and willing to support your ideas, build your skills and expand your professional network. We want you to integrate all aspects of your life with your career. At Armanino, we know you don’t check-out of life when you check-in at work. That’s why we’ve created a unique work environment where your passions, work, and family & friends can overlap. We want to help you achieve growth by giving you access to a network of smart and supportive people, willing to listen to your ideas. This role provides critical administrative support to Partners and Executives, ensuring seamless coordination of communications, schedules, and strategic initiatives. The ideal candidate is highly organized, exercises sound judgment, and thrives in a fast-paced, service-oriented environment.

Requirements

High School Diploma/GED required.
Minimum of 3 years of experience as an Administrative Assistant, supporting Executives or business leaders.
Proficiency in Microsoft Office (Excel, Word, PowerPoint).
Experience with Workday, Egencia, or similar expense and travel platforms.
Strong organizational skills with the ability to manage multiple tasks and priorities.
Excellent communication and interpersonal skills.
Ability to work independently, exercise discretion, and maintain confidentiality.
Comfortable supporting Executives across multiple time zones.
Flexible and adaptable in a fast-paced environment.

Nice To Haves

Bachelor’s degree preferred
Experience working in an Accounting firm or professional services industry

Responsibilities

Manage complex calendars, coordinate meetings, and schedule appointments.
Arrange travel and conference registrations.
Prepare and edit Microsoft Office documents (Excel, Word, PowerPoint).
Process expense reports accurately and in a timely manner.
Point of contact for visitors and manage incoming/outgoing communications for assigned Executive(s).
Provide event planning support for internal and external meetings.
Assist with special projects, ensuring confidentiality and discretion.