Executive Assistant & Office Manager

Janus Henderson Investors•New York, NY

3d•$120,000 - $125,000•Onsite

About The Position

This role provides high-level administrative support to three executives: the Global Head of Macro & Customized Investing, the Head of Multi-Asset Macro Investing, and the Head of Fixed Income, all based in the NYC Office. The position also serves as the primary point of contact for daily office operations in the Denver office, overseeing workspace logistics, managing supplies, vendor relationships, and equipment maintenance. Additionally, the role involves planning and managing on-site events, coordinating with executive assistants across departments and global offices, liaising with key internal partners, tracking and managing expenses, processing invoices, managing office budgets, and supporting new hire onboarding. The goal is to promote operational efficiency by anticipating needs and identifying opportunities for process improvements.

Requirements

5+ years of experience supporting senior leaders in an Executive Assistant or similar role.
Advanced clerical and administrative skills.
Strong proficiency in Microsoft Office, including Excel, Word, PowerPoint, and Outlook.
Strong verbal and written communication.
Highly organized and extremely detail-oriented.
Ability to multi-task and manage competing priorities.
Anticipates needs proactively while driving change and resolving conflict.
Strong problem-solving and decision-making abilities.

Nice To Haves

Team-oriented and collaborative.
Strong coaching and influencing skills.
Ability to work effectively with a variety of personalities.
Self-starter who takes initiative.
Advanced proficiency in MS Office (Word, PowerPoint, Excel), Teams, and Zoom.

Responsibilities

Provide high-level administrative support to investment team members, including complex calendar management, meeting coordination, and travel arrangements.
Prepare polished presentations, reports, and professional documentation.
Maintain and safeguard confidential information, including sensitive personnel files.
Coordinate and manage departmental projects from planning through completion.
Serve as the primary point of contact for daily office operations in the Denver office.
Oversee workspace logistics, including seating assignments, office moves, and new-hire workstation setup.
Maintain a well-run, professional office environment by managing supplies, vendor relationships, equipment maintenance, and service contracts.
Partner with building management on security access, maintenance issues, and safety procedures.
Plan and manage on-site events, all-hands meetings, client visits, and employee engagement activities.
Coordinate effectively with executive assistants across departments and global offices to ensure smooth communication and alignment.
Liaise with key stakeholders across HR, IT, Facilities, and other internal partners to ensure seamless day-to-day operations.
Track and manage business and office expenses, ensuring compliance with company policy.
Process invoices and manage office-related budgets with attention to accuracy and cost efficiency.
Support onboarding for new hires, including office orientation, IT coordination, and workspace readiness.
Promote operational efficiency by anticipating needs and identifying opportunities for process improvements.

Benefits

Generous Holiday policies
Paid volunteer time
Support to grow through professional development courses, tuition/qualification reimbursement and more
Maternal/paternal leave benefits and family services
Complimentary subscription to Headspace – the mindfulness app
Corporate membership to ClassPass and other health and well-being benefits
Unique employee events and programs including a 14er challenge
Complimentary beverages, snacks and all employee Happy Hours
Annual discretionary bonus award from the profit pool
Competitive compensation
Pension/retirement plans
Various health, wellbeing and lifestyle benefits