Office Assistant

AdvanceCare Health Services•Winchester, TN

2d•Remote

About The Position

AdvanceCare Health Services, LLC is seeking a proactive Administrative Assistant to provide essential support to our Executive, Administrative, and departmental teams in a dynamic and fast-paced environment. This role is perfect for someone eager to make a difference in a fast-paced setting while advancing their professional skills. The ideal candidate should be a quick learner, have very good computer skills, highly organized, detail-oriented, able to handle interruptions while multitasking, and comfortable being held accountable. This position helps ensure the smooth operation of our organization. This full-time, 40-hour-per-week role offers a work from home arrangement. You will need to have a 27" or larger monitor, keyboard, and mouse to use with our company-issued laptop. (If you are coming to the office to pick up your equipment, we can loan you the monitors, keyboard, and mouse as well). You must have a high-speed internet.

Requirements

Must pass a criminal background check (7–10 years).
Self-starter with a growth mindset and a positive attitude.
Located within an hour of Hermitage, TN.
Must be flexible and willing to work and learn on the fly!
Should be comfortable with software and technology and be an organized person overall.

Nice To Haves

Prior administrative support experience preferred.
Comfortable with Microsoft Office, Google Suite, and learning new software.
Excellent written and verbal communication skills.
Ability to handle interruptions, multitask, and prioritize effectively.
Have the ability to adapt readily and quickly to changing assignments as daily demands change.
A self-starter that doesn't let things wait gets them done correctly.
Independent Thinker and Growth Minded
Thrives in a fast-paced, ever-changing environment.
Punctual with consistent attendance and quality work.
Sales and Marketing experience.

Responsibilities

Create and edit documents, reports, and presentations with accuracy.
Organize and maintain filing and retrieval systems.
Manage the supervisor's calendar, schedule appointments, and coordinate meetings or events.
Navigate software programs like Google Suite and Microsoft Office proficiently.
Provides historical reference by developing and utilizing filing and retrieval systems; recording meeting and discussions.
Produces information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
Conserves Supervisor's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
Prepare reports by collecting and analyzing information.
Provide exceptional customer service to internal and external stakeholders.
Conduct presentations and assist in leading meetings.