Office Assistant II

Calvert County Government•Prince Frederick, MD

2d•$24 - $26•Hybrid

About The Position

The Calvert County Department of Parks & Recreation is seeking an Office Assistant for the Special Facilities Division. The position provides administrative, clerical, financial, and customer service support for revenue-generating operations, including Chesapeake Hills Golf Course, Breezy Point Beach & Campground, Armory Square Pavilion, and Countywide Food & Beverage Services. It serves as a primary point of contact for patrons, vendors, event organizers, and staff, supporting efficient office operations, customer service, recordkeeping, and financial transactions. Duties include preparing and processing invoices, tracking expenditures, maintaining financial records, assisting with procurement documentation, and supporting budget administration. The role performs general office clerical work in support of unit operations and provides office services and contacts with the public to facilitate use of services. It requires training and prior office clerical experience and may involve coordination with other County agencies, units, or departments. Work is performed under general supervision. The position allows telework for part of the workweek at the supervisor’s discretion, with regular office attendance required; this arrangement may change based on business needs.

Requirements

High school diploma or GED equivalent, including or supplemented by courses in office practices; an acceptable combination of education, training, and relevant experience may be substituted on a full-time year-for-year basis.
One year of general office clerical experience; an acceptable combination of education, training, and relevant experience may be substituted on a full-time year-for-year basis.
Knowledge of modern office procedures and practices, including operation of office appliances such as calculators and computers.
Ability to explain, instruct, and advise the public and other clientele about their needs, requests, and available services.
Ability to perform general office clerical work quickly and efficiently.
Ability to deal effectively with the public.
Excellent organizational, communication, and customer service skills; ability to manage multiple priorities in a fast-paced environment.
Proficiency with Microsoft Office applications and County financial and reservation software systems.
Ability to maintain confidentiality and accuracy in financial and administrative records.
May be required to have a driver’s license.
May be required to drive a County-owned vehicle.
A pre-employment and annual tuberculosis screening is required if employed in a correctional or substance abuse facility.
May be subject to a background investigation, psychological testing, and drug screening.
If employed by the Election Board, cannot hold or be a candidate for public office and must be a registered voter at the time of hire; also subject to a background investigation.
Ability to operate keyboard devices for sustained periods.

Responsibilities

Receive, sort, file, and respond to incoming office communications using relevant databases and procedures.
Proof standard items for distribution and ensure confidential information reaches the correct location.
Receive and assist office visitors, direct them to appropriate staff or offices, and answer substantive questions about office or department operations.
Answer questions about office protocol and assist with training on office procedures and routine equipment.
Receive, screen, and refer telephone calls; answer technical or substantive questions about office or department operations.
Receive and route mail to staff or County offices as appropriate.
Enter, code, verify, update, edit, and correct information in computer databases and other record systems, and produce printouts.
Maintain manual or automated financial, accounting, personnel, and other administrative and management files and records while protecting confidentiality and controlling access and release of information.
Prepare word-processed letters, memoranda, reports, and other documents; proofread and edit for accuracy, grammar, spelling, punctuation, and format.
Communicate with County offices and external entities to arrange schedules and meetings, obtain or relay information, and follow up to ensure matters are properly acted upon.
Prepare and process invoices, track expenditures, maintain financial records, assist with procurement documentation, and support budget administration.
Perform related work as required.