Office Assistant II - Health

City of Pasadena • Pasadena, TX

3d • Onsite

About The Position

This role involves administrative and clerical duties related to nuisance abatement and property management. The Office Assistant II will be responsible for typing correspondence, maintaining records of vacant properties and their owners, calculating and preparing lien documents, and filing them electronically. The position requires direct communication with property owners, city contractors, and citizens via various methods including in-person, phone, and email to resolve issues. Additionally, the role involves coordinating city contractors for abatement work, preparing financial documents such as invoices and purchase orders, receiving payments, issuing receipts, and organizing delinquent accounts for collection purposes.

Requirements

• High school diploma or General Education Degree (GED).
• Minimum four to six years related clerical or secretarial experience or combination of experience and college education with emphasis in collections of delinquent accounts.
• Demonstrate effective communication, writing and analytical skills.

Responsibilities

• Type correspondence to property owners for nuisance abatement.
• Maintain current records of vacant properties and their owners.
• Calculate lien amounts and prepare liens and lien releases for filing.
• File records electronically with the county clerk.
• Communicate directly with property owners, city contractors, and citizens to resolve problems.
• Coordinate city contractors to perform nuisance abatement.
• Prepare invoices, purchase orders, and cash payment requisitions.
• Receive money and issue receipts.
• Organize delinquent accounts for collections.

Benefits

• Employee-only medical insurance starts as low as $15 per month and the most expensive Employee & Family plan is less than $350 per month.
• Access to the City's own medical clinic staffed with a M.D. and two medical assistants for FREE CHARGE for employees and their covered dependents over the age of 5.
• Access to Virtual Visits with a medical professional FREE OF CHARGE for employees and their covered dependents.
• College tuition reimbursement of up to $3,500 per year.
• City will match retirement contributions by 200%.
• Accumulate vacation at varying rates based on years of service (two to six weeks per year).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED