Office Assistant I – City Clerk and Sustainability

City of Walnut Creek•Walnut Creek, CA

4d•Onsite

About The Position

The City of Walnut Creek is seeking a full-time Office Assistant I to join the City Manager’s Office, providing equal support to both the City Clerk’s Office and the Sustainability Division. This teammate will divide their time serving each division equally. The City Manager’s Office serves as the administrative hub for the City of Walnut Creek, overseeing all City departments and ensuring that policies established by the City Council are effectively implemented. Within the City Manager’s Office, the City Clerk’s Office and the Sustainability Division comprise two small teams totaling four (4) full-time staff, including this Office Assistant I position. The City Clerk’s Office administers City elections, prepares and schedules City Council meetings, maintains official records, and promotes transparency and public access to municipal government. The Sustainability Division is dedicated to protecting the environment and supporting community health and wellbeing. Its work includes implementing the City’s Sustainability Action Plan, adopted in 2023, and advancing the City’s climate action and resilience initiatives.

Requirements

Graduation from high school, supplemented by coursework in business, computer applications, or office practices; or any equivalent combination of education and experience that provides the knowledge, skills, and abilities listed in the class specification.
Possession of, or ability to obtain prior to employment, a valid Class C California Driver’s License and a good driving record.
Ability to type at a minimum corrected rate of thirty-five (35) words per minute.

Nice To Haves

Strong administrative capabilities paired with a genuine interest in civil service and environmental sustainability.
Comfortable engaging with the public, supporting outreach efforts, and helping maintain clear and accurate public records.
Ability to navigate new software quickly.
Ability to stay organized across multiple project timelines.
Ability to communicate information in a clear, friendly, and accessible way.
Reliability, flexibility, and commitment to high-quality customer service.

Responsibilities

Assist with City Council meeting agenda compilation and meeting noticing.
Prepare proclamations and coordinate recipients for proclamations.
Complete clerical tasks, provide phone coverage, and scan official City records including minutes, ordinances, and resolutions.
Sort incoming mail according to department or name.
Drive a City-owned vehicle to post public hearing notices and perform other off-site tasks, as assigned.
Create written and visual materials for newsletters, social media, and webpages.
Respond to inquiries from internal and external stakeholders regarding sustainability programs and regulations, ensuring compliance with local and state regulations.
Distribute information regarding Sustainability programs at varying venues in multiple mediums, including at community outreach events.
Assist with clerical tasks including documenting purchases, scheduling meetings, taking meeting notes, and maintaining project records.
Maintain inventory of supplies and materials.