Office Assistant I

University of Southern California•Los Angeles, CA

1d•$21 - $24•Onsite

About The Position

The Department of Anesthesiology provides state-of-the-art care supporting USC surgical, pain and critical care patients. Behind the success of the Department’s clinical service is a unique and highly talented administrative team. USC Department of Anesthesiology is seeking an Office Assistant. Working directly under the supervision of the Office Manager, the Office Assistant is responsible for supporting daily administrative operations and front desk activities. Key duties include greeting visitors, managing the department’s main phone line, processing reimbursements for faculty, trainees, and staff, handling accounts payable transactions, and assisting faculty with various ad hoc administrative requests. The successful candidate will be motivated, pro-active, resourceful, and detail-oriented. The position requires excellent organizational and communication skills with the ability to be decisive and adaptable. Candidates should have experience with performing administrative duties, demonstrate professional etiquette in both verbal and written communications, and possess proficiency in Microsoft Word, Excel, and Outlook.

Requirements

High School Degree or equivalent
Minimum 1 year administrative office experience
General office experience and proficiency in the following: data entry, typing/wordprocessing, filing, and basic math skills for assigned business tasks.
Needs to operate varied office equipment.

Nice To Haves

2 years of administrative experience
Bachelor’s Degree
Experience in a complex medical setting encouraged
Excellent communication skills – both written and verbal
Demonstrated affinity for diplomacy and the ability to cultivate and maintain relationships at all levels
Practices a high level of integrity and honesty in maintaining confidentiality
Ability to multi-task effectively and demonstrate strong organizational skills
Sound judgment and decision making
A cooperative and team-oriented attitude
Effective facilitator in various settings

Responsibilities

Assist the Department’s faculty and staff in providing general administrative support
Create and process purchase orders, invoices, internal requisitions, and reimbursements
Provide general front office support: greeting guests, answering Department main phone line, receiving and disbursing incoming and outgoing mail and faxes
Process clinical access forms for onboarding faculty
Assist with Medical Student didactics
Facilitate ordering services and supplies
Manage faculty parking and badge access
Support other special projects as needed