Office Assistant I
About The Position
The University of Southern California (USC) Primary Care Physician Assistant Program , part of the Department of Family Medicine, is seeking an energetic, organized, and team-oriented Office Assistant I to join our collaborative team. This full-time, in-person role is ideal for someone who enjoys working in a dynamic academic environment and engaging with graduate students, faculty, staff, and prospective applicants . The selected candidate will serve as the front-facing point of contact for the PA Program and will work closely with the Admissions Team , supporting the admissions process and helping coordinate key program activities and events. This role provides an opportunity to contribute to a program dedicated to educating and preparing the next generation of healthcare professionals .
Requirements
- High school diploma or combined experience/education as a substitute for minimum education
- At least 3 years of work experience
- General office experience and proficiency in the following: data entry, typing/wordprocessing, filing, and basic math skills for assigned business tasks.
- Needs to operate varied office equipment.
Nice To Haves
- Bachelor’s degree
- Proficiency with Mac systems and Microsoft Excel
- Experience working in a university or higher education environment
- Strong organizational and communication skills with the ability to manage multiple priorities
Responsibilities
- General Office Support Serve as the program receptionist, answering phones, responding to the program email inbox, greeting visitors, and managing incoming mail
- Coordinate and book rooms for meetings and program activities
- Assist with creating and distributing program communications (Mailchimp announcements, brochures, flyers, and promotional materials)
- Support planning and coordination of program events including orientation, interview days, and committee meetings
- Communicate effectively with prospective applicants, faculty, staff, and students via in-person, virtual, email, and telephone communication
- Perform general administrative tasks including data entry, e-filing, document preparation, and operating office equipment
- Assist with application processing, including downloading applications and processing payments
- Prepare agendas and record meeting minutes for admissions-related meetings
- Support the Admissions Team with interview days, information sessions, orientation, graduate fairs, and selection committee meetings
- Provide administrative coordination for admissions activities and related communications
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
5,001-10,000 employees
