Office Assistant - Business Development Operations
About The Position
Mayo Clinic is seeking an Office Assistant for the Department of Business Development, which was formerly Mayo Clinic Ventures and Corporate Development. This role provides essential office support, with a particular focus on intellectual property (IP) related activities. The assistant will handle a variety of tasks including preparing professional communications, reviewing IP documents for accuracy and compliance, managing electronic signature workflows, utilizing databases and internal systems, facilitating revenue workflows, and managing high-volume task queues. Strong relationship, communication, and attention to detail skills are crucial for success in this professional, team- and value-based work environment.
Requirements
- High school diploma or G.E.D.
- Minimum of 1 year of experience supporting office support tasks.
- Typing skills.
- Computer experience.
- Self-directed with good problem-solving and organizational skills.
- Clerical skills including filing and preparation of minutes, spreadsheets, and other job-specific documents.
- Proficiency on technical office equipment (photocopiers, fax machines, etc.).
- Good written and oral communications skills.
- Ability to adapt to a rapidly changing environment.
- Must live within one hundred miles of Rochester, MN campus for multiple required onsite in-person meetings monthly.
Nice To Haves
- Advanced experience utilizing Microsoft Outlook, Teams, Word, Excel, PowerPoint, Adobe Acrobat, Adobe Sign, DocuSign, TextExpander, TechTracS database, external financial applications or related tools.
Responsibilities
- Perform a variety of office support tasks for the Department of Business Development.
- Type correspondence and/or documents.
- Prepare mailings.
- Photocopy documents.
- Send, sort, and distribute electronic and mail correspondence.
- Scan documents.
- Run errands.
- Receive and process internal and outside materials and documents.
- Perform data entry.
- Support the monitoring and maintaining inventory of office supplies and meeting supplies.
- Monitor and maintain drop-in workstations, conference and meeting rooms.
- Maintain department/division filing system.
- Answer office phones and respond to basic questions.
- Assist with event planning.
- Contact outside institutions for documents.
- Assist in assigned record management activities.
- Prepare professional written communications for internal and external stakeholders, particularly related to intellectual property (IP).
- Review IP documents, including patent assignments, invention disclosures, and other legal documents for accuracy, completeness, and compliance prior to processing.
- Prepare IP and agreement related documents for electronic signature workflows.
- Utilize proprietary relational database and various internal and external systems and applications.
- Perform tasks to facilitate revenue workflows, including management of check deposits and wire transactions utilizing banking tools.
- Prioritize and complete multiple assignments within established deadlines.
- Manage high-volume database task queues.
- Build and maintain positive working relationships with internal and external stakeholders.
Benefits
- Medical: Multiple plan options.
- Dental: Delta Dental or reimbursement account for flexible coverage.
- Vision: Affordable plan with national network.
- Pre-Tax Savings: HSA and FSAs for eligible expenses.
- Retirement: Competitive retirement package to secure your future.
- Continuing education and advancement opportunities.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
