Operations & Business Development Assistant

Klemchuk PLLC•Dallas, TX

4d•$0 - $60,000•Onsite

About The Position

Klemchuk PLLC is a nationally recognized boutique intellectual property and business law firm based in Dallas, Texas. We represent innovators, entrepreneurs, technology companies, and established businesses that are changing the world through innovation. Our Founder/CEO is also an entrepreneur actively building multiple businesses, including a growing intellectual property mediation practice, a legal coworking business, and several technology, marketing, and operational initiatives. We’re looking for someone who wants far more than a traditional administrative position. We’re looking for someone who wants to help build great businesses. This role is about growing better systems, not just maintaining existing ones. You'll work directly with the leadership team to help improve operations, launch initiatives, solve problems, streamline processes, and help multiple businesses operate more effectively. No two weeks look exactly alike. This position is designed for someone with approximately 3–7 years of professional experience who is ready to accelerate their career. Your long-term mission is to create leverage. You are someone who can identify opportunities for improvement, find and implement creative solutions, document processes, improve workflows, implement automations, and have an eye that continuously seeks opportunities for businesses to scale. As you demonstrate ownership and produce results, your responsibilities will continue to grow.

Requirements

Approximately 3–7 years of professional experience
Ability to create order from chaos
Enjoy figuring things out
Notice details others miss
Take ownership without being asked
Communicate professionally
Enjoy learning technology
Build systems that make everyone more effective
Enjoy a fast-paced work environment
Enjoy working in the office and being available for others daily
Dependable
Curious
Socially polished
Sense of urgency balanced with accuracy

Nice To Haves

Helpful experience includes: Apple computers, Microsoft 365 for Mac, Excel spreadsheets and formulas, Clio, QuickBooks Online, Bill.com, LinkedIn, Canva, ChatGPT, Monday.com, and Mailchimp.

Responsibilities

Lead screening, sales pipeline management, and assisting with client intake
Executive scheduling and priority management
Relationship management and business development follow-up
Create and schedule LinkedIn and other social media content
Assist with mediation practice development and scheduling
Client billing, Clio payments, light QuickBooks Online bookkeeping
Manage accounts payable through Bill.com
Prepare weekly KPI and scoreboard reports
Coordinate special projects across the law firm, Engage Workspace, and mediation practice
Improve workflows, document SOPs, implement AI and automation
Provide assistance with administrative operations and train team members on systems you create