Office Assistant / Bookkeeper

The Hire Standard • San Francisco, CA

4d • Onsite

About The Position

We're partnering confidentially with a well-established property management company in Sausalito to find an Office Assistant / Bookkeeper who wants real room to grow. This is a great fit for someone who's organized, upbeat, and energized by keeping a busy office running like clockwork. You'll become the backbone of the office — the person tenants, vendors, and the management team all rely on to get things done right and on time. The Role As Office Assistant / Bookkeeper, you'll own the day-to-day administrative and bookkeeping functions that keep the business moving: tenant and vendor communication, accounts payable, credit card reconciliation, and office organization. You'll work closely with the management team, with a clear path to grow your responsibilities as you prove yourself. Success in this role means being responsive, detail-oriented, and comfortable juggling multiple priorities without dropping the ball.

Requirements

• High school diploma or equivalent
• 3+ years of office experience, ideally in real estate or construction (not required)
• Excellent organizational skills — able to prioritize and manage multiple tasks in a fast-paced environment
• Strong verbal and written communication skills
• Proficiency with Word, Excel, and Google Drive
• Exceptional attention to detail and follow-through
• Ability to maintain clear, orderly records and strict confidentiality

Nice To Haves

• Upbeat, positive, and kind
• A natural multi-tasker who thrives with variety
• Responsive and proactive — you meet challenges head-on
• Highly organized with a keen eye for detail
• Trustworthy with sensitive business and tenant information

Responsibilities

• Answer phones and emails, providing polite, professional assistance
• Maintain tenant and vendor files
• Handle credit card reconciliation and accounts payable
• Get quotes for new construction jobs
• Follow up on insurance requirements from tenants and vendors
• Manage time cards for contractors
• Maintain and organize the filing system in Google Drive
• Update company forms as needed
• Create and maintain spreadsheets
• Prepare expense reports
• Help keep company policy and procedure manuals current
• Support the day-to-day management of commercial real estate properties

Benefits

• Opportunity for growth within the company

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED