Office Assistant (Bilingual)

LEARN Behavioral•South West Phoenix, AZ

2d•Onsite

About The Position

One of the most well-known and respected ABA agencies in the country, Autism Spectrum Therapies (AST), is looking for an Office Assistant to join our team. The role is a direct report to the Clinical Director and is responsible for managing multiple tasks in a busy, high-volume office. AST provides individuals diagnosed on the autism spectrum with a range of services from infancy through adulthood, as well as, comprehensive training and support for parents and families in their home and communities.

Requirements

High School Diploma required
Bilingual Spanish required
Prior administrative experience in an office setting managing a high call volume
Strong software proficiency with Microsoft Office Suite (Word, Excel, and Outlook)
Proven ability to multi-task, prioritize and organize effectively with a professional and patient demeanor
Strong attention to detail, accuracy, and follow-through
Excellent upbeat telephone skills, customer service, and communication skills
Ability to quickly learn new software programs as needed

Responsibilities

General office duties including maintaining supply inventories, mail and fax distribution, and photocopying
Create, organize and maintain office filing systems, send files to storage facilities, as needed
Create and maintain picture library of program materials used during intervention sessions
Assist in preparation for monthly training; create new hire training binders, bags and badges
Process I-9 Form to verify the identity and work eligibility of new employees hired
Responsible for keeping the office tidy and organized, including maintaining office equipment and decorating the area when appropriate
Additional responsibilities as requested by Clinical Director, Staff Support Manager, or other staff