Office Assistant 3 - Toppenish

State of Washington • Yakima County – Toppenish, WA

8d • Onsite

About The Position

The Washington State Department of Corrections is hiring a full-time, permanent Office Assistant 3 for the Community Corrections Division at its Toppenish Field Office in Toppenish, Washington. Under general supervision from an Administrative Assistant 4, the position provides file management and routine and advanced clerical support to the Administrative Assistant 4, Community Corrections Supervisor, Community Corrections Officers, and an offsite Administrative Assistant 4. The employee works independently on complex clerical projects and assignments and performs reception duties. In the supervisor’s absence, the employee may provide administrative support and run the office with little guidance.

The position works Monday through Friday, 8:00 a.m. to 5:00 p.m. It may involve working directly with or near incarcerated or supervised individuals in a potentially hazardous setting. The Department of Corrections’ mission is to improve public safety by positively changing lives, and the agency emphasizes an equitable and inclusive culture, public service, engagement, innovation, and safety.

Requirements

• High school diploma or GED equivalent.
• Six months of clerical and/or customer service experience.
• Maintain regular and reliable attendance.
• Respect and maintain confidentiality.
• Ability to assist individuals with various criminal backgrounds.

Nice To Haves

• Ability to write clearly, concisely, and factually.
• Ability to analyze and solve problems under highly stressful or adverse situations.
• Effective oral and written communication skills in routine and emergency situations.
• Ability to interact positively and professionally with the public, clients, co-workers, and stakeholders.

Responsibilities

• Provide reception duties and comprehensive clerical support to Community Corrections Officers.
• In the supervisor’s absence, independently provide administrative support and run the office with little guidance.
• Greet and direct clients, members of the public, and stakeholders to appropriate staff.
• Manage a multi-line phone system.
• Enter and retrieve data from systems such as OMNI and OnBase.
• Manage and archive files.
• Assist with meetings, prepare agendas, and transcribe minutes.
• Draft and proofread memos, documents, and reports.
• Process incoming and outgoing mail.
• Manage office inventory, order supplies, and manage the office credit card.
• Manage and update the unit’s SharePoint page.
• Manage the vehicle fleet.
• Perform other duties as assigned.

Benefits

• Retirement plan.
• Medical, dental, and vision insurance.
• Fourteen to twenty-five paid vacation days per year, depending on years of service and the collective bargaining agreement.
• Eight hours of paid sick leave per month.
• Twelve paid holidays per year, including one personal holiday.
• One personal leave day per year, in accordance with the collective bargaining agreement.
• Flexible Spending Account (FSA).
• Dependent Care Assistance Program (DCAP).
• Deferred Compensation Program (DCP).

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED