Office Assistant 1 (Post 12, PCN 20-6124)

State of Alaska•Seward, AK

6d•Onsite

About The Position

The Department of Corrections, Division of Institutions, is recruiting an Office Assistant 1 at Spring Creek Correctional Center in Seward, Alaska. The position works closely with managers to provide clerical-level human resource services and support administrative functions, adapting internal processes to organizational needs. It serves as a liaison between the institution and interagency offices on personnel and payroll matters, processes payroll for approximately 200 employees, manages employee personnel files, assists staff as needed, and helps process all mail for Spring Creek Correctional Complex. The role also determines, prioritizes, and completes administrative, security, and programmatic tasks in accordance with established programs, policies, and regulations. Spring Creek Correctional Center is a maximum-security, state-operated adult correctional institution with capacity for more than 500 male inmates and approximately 200 staff. It houses minimum-, medium-, and close-custody sentenced felons, including people serving long-term and shorter sentences. The facility’s mission is to provide a secure environment that promotes public safety, staff development, reformative offender programming, safety, and efficient resource management. The minimum qualifications may be met with a high school diploma or GED; acceptance in full standing by an accredited college, including concurrent or dual enrollment; or an ACT WorkKeys Career Readiness Certificate with skill level 3 or higher in Graphic Literacy, Applied Math, and Workplace Documents. Applicants must possess a valid driver's license, with proof required before reporting to duty. The position requires fingerprinting and a criminal history check; use of APSIN also requires security clearance from the Department of Public Safety.

Requirements

Meet one of the stated minimum education or credential pathways: high school diploma or GED; acceptance in full standing by an accredited college; or an ACT WorkKeys Career Readiness Certificate with scores of skill level 3 or higher in Graphic Literacy, Applied Math, and Workplace Documents.
Possess a valid driver's license; proof of licensure is required before reporting to duty.
Be fingerprinted and pass a criminal history check.
Obtain Department of Public Safety security clearance to use APSIN.
Demonstrate attention to detail, including thoroughness and conscientiousness.
Have clerical skills or knowledge, including filing, typing, data entry, record maintenance, shorthand, and use and completion of forms.
Use computers, software applications, databases, and automated systems to accomplish work.
Demonstrate customer service skills, including assessing needs, providing information or assistance, resolving problems, and providing quality service.

Responsibilities

Provide clerical-level human resource services and support administrative functions in coordination with managers.
Adapt internal processes to organizational needs.
Serve as a liaison between the institution and interagency offices on personnel and payroll matters.
Process payroll for approximately 200 employees.
Manage employee personnel files and assist staff as needed.
Assist with processing all mail for Spring Creek Correctional Complex.
Determine, prioritize, and complete administrative, security, and programmatic tasks based on established programs, policies, and regulations.