Office & Facilities Management II

Everfox•Richardson, TX

9d•Hybrid

About The Position

The Workplace Operations Manager II supports the daily operations of one or more Everfox office locations, helping maintain safe, organized, and business-ready work environments. The role is a key point of contact for workplace services, facilities requests, office logistics, and employee support activities. Working with the Facilities team, local site leadership, vendors, and employees, the position helps ensure office operations run smoothly and workplace issues are addressed promptly. Success requires strong organization, customer service, communication, and attention to detail. Reporting to the Director of Global Facilities, this position supports workplace operations and assists with facilities programs, office services, and employee-facing initiatives. The role is hybrid in Salt Lake City, Utah, with on-site work three days per week; candidates are expected to live within about 50 miles of the office.

Requirements

Associate's degree, bachelor's degree, or equivalent relevant experience.
2–4 years of experience in office administration, workplace operations, facilities coordination, hospitality, or a related field.
Strong organizational and customer service skills.
Effective written and verbal communication skills.
Proficiency with Microsoft Office products, including Outlook, Teams, Excel, and Word.
Ability to manage multiple priorities and respond to workplace needs in a timely manner.

Nice To Haves

Experience supporting office operations in a corporate or professional environment.

Responsibilities

Support day-to-day office operations to maintain a safe, functional, and welcoming workplace.
Assist with office moves, seating changes, and workplace logistics.
Monitor workplace conditions and report facilities-related issues.
Maintain office records, documentation, and workplace procedures.
Coordinate office supplies and workplace resources.
Coordinate conference room readiness, common areas, mail, shipping, and office amenities.
Support onboarding and offboarding, including workspace setup and coordination.
Respond to employee facilities requests and escalate issues as needed.
Assist with routine facilities maintenance and vendor coordination, including scheduling service visits and tracking maintenance requests and completion.
Support communication with building management and property teams, and maintain records of vendor work and service activities.
Support workplace safety, emergency preparedness, security, visitor management, access-related processes, compliance documentation, and audit preparation.
Assist with office moves, signage updates, workspace changes, and workplace improvement projects; coordinate logistics and communicate updates.
Track invoices, purchase requests, and workplace expenses; maintain facilities documentation and operational records; assist with purchasing supplies and materials.
Partner with employees, site leadership, IT, Security, and vendors to support office operations.
Communicate workplace updates and service impacts, escalate issues appropriately, and provide status updates as needed.