Office & Facilities Management II

Everfox•Richardson, TX

10d•$63,600 - $89,300•Hybrid

About The Position

The Office and Facilities Management II role supports day-to-day operations at one or more Everfox office locations, helping maintain safe, organized, functional, and business-ready workplaces. The role is a key point of contact for workplace services, facilities requests, office logistics, and employee support activities. Working with the Facilities team, local site leadership, vendors, and employees, the position helps ensure office operations run smoothly and workplace issues are addressed promptly. It reports to the Director of Global Facilities. This is a hybrid position based in Salt Lake City, Utah, with on-site work three days per week. The posting describes a typical hybrid schedule of two to three on-site days weekly, with specific days set by the manager, and says candidates should live within about 50 miles of the office.

Requirements

Associate's degree, bachelor's degree, or equivalent relevant experience.
2–4 years of experience in office administration, workplace operations, facilities coordination, hospitality, or a related field.
Strong organizational and customer service skills.
Effective written and verbal communication skills.
Proficiency with Microsoft Office products, including Outlook, Teams, Excel, and Word.
Ability to manage multiple priorities and respond to workplace needs in a timely manner.

Nice To Haves

Experience supporting office operations in a corporate or professional environment.

Responsibilities

Support day-to-day office operations to maintain a safe, functional, and welcoming workplace.
Assist with office moves, seating changes, and workplace logistics.
Monitor workplace conditions and report facilities-related issues.
Maintain office records, documentation, and workplace procedures.
Coordinate office supplies and workplace resources.
Coordinate conference room readiness, common areas, mail, shipping, and office amenities.
Support onboarding and offboarding activities, including workspace setup and coordination.
Respond to employee facilities requests and escalate issues as needed.
Assist with routine facilities maintenance activities and vendor coordination.
Schedule and coordinate service visits with approved vendors, and track maintenance requests and service completion.
Support communication with building management and property teams.
Assist with workplace safety, security, emergency preparedness, visitor management, and access-related processes.
Report workplace safety or facilities concerns to leadership and assist with compliance documentation and audit preparation.
Support workplace initiatives, office improvement activities, signage updates, workspace changes, and project logistics.
Communicate workplace updates to employees and stakeholders.
Track invoices, purchase requests, and workplace expenses; assist with purchasing office supplies and workplace-related materials.
Partner with employees, site leadership, IT, Security, and vendors to support office operations.
Provide status updates and escalate issues appropriately.