Office and Facilities Assistant (Office Assistant)

State of Illinois • Chicago, IL

2d • $3,935 - $5,051 • Onsite

About The Position

The Department of Healthcare and Family Services (HFS) is seeking a highly motivated and courteous individual to serve as the Office and Facilities Assistant for the Bureau of Administrative Services. This position will perform a variety of clerical duties for the bureau including preparing memorandums, reports, and correspondence. The position will also assist in facility management, coordinate state vehicle reservations, and other related duties consistent with the position description. HFS values employees with different backgrounds, life experiences, and talents. At the Illinois Department of Healthcare and Family Services (HFS), we value staff as our greatest asset. We work in a spirit of teamwork to help millions of Illinoisans access high quality healthcare and fulfill child support obligations to advance their physical, mental, and financial well-being. We provide healthcare coverage for children and adults through Medicaid and other medical programs, and we help ensure that children receive financial resources from both their parents through Child Support Services. The HFS Office of the Inspector General investigates, audits and reviews program activity to ensure the integrity of our programs is maintained. HFS is committed to promoting and preserving a workplace culture that embraces diversity, equity, and inclusion. We welcome and value employees with different backgrounds, life experiences, and talents. It is the collective sum of our individual differences that provides a broad perspective, leading to greater innovation and achievement. In recruiting for our team, we recognize the unique contributions of each applicant regardless of culture, ethnicity, race, national origin, sex, gender identity and expression, age, religion, disability, and sexual orientation. HFS is an equal opportunity employer.

Requirements

• Requires knowledge, skill, and mental development equivalent to completion of high school and one (1) year of related office experience
• Requires ability to keyboard accurately at 35 words per minute
• Requires completion of a background check and self-disclosure of criminal history
• Requires the ability to utilize and maintain state issued equipment such as a laptop

Responsibilities

• Serves as Offices and Facilities Assistant by performing a variety of difficult and responsible clerical duties for the Bureau of Administrative Services
• Serves as receptionist for the bureau
• Coordinates facilities management for Healthcare and Family Services (HFS) executive offices in Cook County
• Coordinates, reviews, and logs incoming and outgoing equipment transfer requests (HFS-701s), facility contracts, and leases
• Coordinates with the Vehicle and Payment Coordinator to secure vehicles for Cook County staff
• Serves as back-up timekeeper for the office
• Performs other duties as required or assigned which are reasonably within the scope of duties enumerated above

Benefits

• Health, Life, Vision, and Dental Insurance
• Pension Plan
• Paid Parental Leave
• Deferred Compensation Program and other pre-tax benefit programs (Medical/Daycare)
• 12 paid Sick Days annually
• 10 paid Vacation Days their first year of service and can earn up to 25 paid Vacation Days annually
• 3 paid Personal Days annually
• 13-14 paid holidays annually (based on start date)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED