Office Administrator

PETERSON GROUP PROPERTI•Vancouver, BC

10d•Onsite

About The Position

We are a Canadian real estate developer and investment group with a diversified portfolio spanning residential, commercial, and hospitality assets across North America. With over 65 years of experience and more than 23 million square feet owned, managed, or in development, we bring an integrated approach to creating places that endure. Guided by a commitment to making a meaningful difference, we build relationships that shape communities and drive long-term value. Our business spans development, investment, property management, and capital partnerships—each grounded in a shared purpose and a values-led culture defined by integrity, entrepreneurship, and respect. From a single building on Alberni Street to a growing portfolio of transformative projects, we continue to evolve while staying true to our roots as a family-led company. As we look ahead, we remain focused on enhancing life from within—creating spaces, experiences, and partnerships that stand the test of time. Peterson is seeking a highly organized Office Administrator to join our team at our Corporate Head Office in Downtown, Vancouver. This role is ideal who someone who thrives in a fast-paced environment and will be responsible for managing reception duties such as greeting visitors, directing incoming calls, coordinating boardroom setup and catering, managing mail and courier services, and ensuring office safety and cleanliness. The successful candidate will also support day-to-day office administration by maintaining kitchen and office supplies, performing clerical and filing duties, assisting various departments with administrative tasks, and coordinating office events and team-building activities.

Requirements

Provide quality customer service with a proven ability to multi-task and prioritize demands
Demonstrate a professional, and cooperative personality and willingness to help others
Efficient and effective time management, demonstrating ability to meet deadlines while producing quality and accurate work
Collaborative and able to work within a team and independently
Ability to take direction and follow through on assigned work
Excellent verbal and written communication skills

Responsibilities

Greeting and answering walk-in visitors and employee’s inquiries in friendly and professional manner
Receiving and directing incoming calls on a multi-line phone system
Ensuring visitors adhere to office safety policies, keeping the workspace clean, tidy, and safe
Ensuring reception area and boardrooms are always clean, tidy, and professional in appearance
Maintaining and setting up boardrooms, arranging catering and additional supplies when necessary
Distributing incoming mail and arranging local and international courier services; and sending out time sensitive registered mail for property management
Managing sign in for visitors and safely distributing building keys to service providers
Maintaining Kitchen cleanliness and running dishwashers
Checking office and kitchen supplies, ordering additional supplies when required
Performing clerical duties including photocopying, scanning, binding, drafting letters, stuffing envelopes, filing (paper and digital), and running postage
Providing administrative support to various departments on an as needed basis
Supporting the Office Manager with event planning for quarterly board meetings, social events and team building activities
Archiving files and preparing them for storage; scheduling pickup from external third-party vendors
Conducting daily rounds throughout the office according to the administrative handbook
Entering QSP and Purchase Orders into Yardi & Monthly Credit Card Reconciliations
Performing other ad hoc duties as directed by the Office Manager or Manager, Business Operations