Office Administrator

The US Oncology Network•Fairfax, VA

4d•Onsite

About The Position

Virginia Cancer Specialists, an affiliate of McKesson Specialty Health and US Oncology, a leader in Cancer care, is seeking a Full Time On-Site Office Administrator for our Administrative office in Fairfax, Virginia. Supports and adheres to the US Oncology Compliance Program, to include the Code of Ethics and Business Standards.

Requirements

Bachelor's degree in a Business or Healthcare related field.
Minimum seven years experience in healthcare management, including at least two years in a supervisory capacity.

Responsibilities

Manages administrative office operations and assists all office locations as needed.
Oversee daily administrative procedures, maintain office equipment, and manage inventory of office supplies.
Scheduling and Coordination. Organize meetings, appointments, and company events (in-person or virtual).
Create, maintain, and update files, reports, and memos.
Manages executive calendars and complete expense reports via Concur.
Responsible for meeting coordination to include scheduling, agendas, taking minutes & distribution, and coordinating catering needs.
Responsible for executive travel arrangements and calendar management.
Responsible for office security and main point of contact for office building management.
Oversee facility management of the practice, office equipment and space allocation. Administers repair requests with outside vendors and property management companies.
Responsible for coordinating trades required for general office maintenance, to include electricians, plumbers, painters, and security.
Manages contracts with supply & janitorial companies, document destruction services, and medical apparel and linen services.
Plans and coordinates office moves, adds and changes with respect to office relocation and construction.
Requisitions new equipment, coordinate repairs with vendors.
Assists with staff appreciation and engagement. Manages practice employee recognition program.
Manages practice phone list and executive director’s survey line
Other job duties as assigned