Office Administrator

FORTECH•Chattanooga, TN

19d•Onsite

About The Position

The Office Administrator provides essential administrative and financial support to ensure the smooth daily operation of FORTECH. This role is responsible for the "back-office" workflow, from answering the phones to accurately recording financial transactions. The ideal candidate is a detail-oriented professional who enjoys a variety of tasks and takes pride in keeping the office organized and the books balanced.

Requirements

2+ years of experience in bookkeeping or office administration.
Proficiency in QuickBooks (Online or Desktop) with a good understanding of how to reconcile accounts and apply payments.
Excellent attention to detail and the ability to handle interruptions (like a ringing phone) without losing track of accounting tasks.
Professional phone presence and clear written communication skills.
A "no task is too small" attitude and a commitment to being in the office during business hours.

Responsibilities

Serve as the first point of contact for the company, professionally handling phone calls and routing messages to the appropriate team members.
Record daily sales activity, reconcile bank deposits, and manage accounts payable and receivable.
Monitor Sales for accepted proposals and change orders to ensure timely and accurate client invoicing.
Assist with the preparation of sales tax filings, business license renewals, and maintaining insurance certificates.
Monitor time-tracking data and process bi-weekly payroll.
Maintain office files, manage mail, and handle various administrative tasks as needed to support the owner and the technical team.
Assist the owner and management team with special projects to improve office efficiency and company organization.