Office Administrator

Gambles Group of Companies•Toronto, ON

18d•Hybrid

About The Position

The Office Administrator will report directly to the Financial Controller. This position is responsible for supporting the Accounting/Finance team and assisting the day-to-day functions of the department. This individual will work primarily out of the 302 Dwight Avenue location but will require the ability to travel to our Ontario Food Terminal location regularly. Although the primary schedule for this individual is 24 hours per week, Monday – Wednesday, our ideal candidate can work a flexible schedule to accommodate the needs of the business which may include occasional evenings and weekends.

Requirements

Post-Secondary education with a focus on Administration or Accounting, or an equivalent combination of education and experience.
Proficiency in Microsoft Office applications, particularly Excel. Please note that an Excel proficiency test may be conducted during the interview process.
Strong interpersonal skills for vendor and customer interactions.
Ability to manage priorities and meet deadlines.
Excellent verbal and written communication skills in English.
Fast and accurate typing skills.
Strong attention to detail, particularly in data entry and analysis.
Ability to adapt quickly in a changing environment.
Professional demeanor with the ability to handle confidential information.
Ability to work both independently and as part of a team.
Willingness to learn and take on new challenges.

Nice To Haves

Previous experience working in an Accounting or Finance team is considered an asset.

Responsibilities

Ensure compliance with company policies and procedures, as well as regulatory requirements.
Assist Accounts Receivable and Accounts Payable teams with various backup responsibilities, which may include: Matching of AP documents to vendor receipts, Researching and resolving invoice discrepancies, Data entry, including processing AP invoices in the accounting system.
Sorting manifests for further distribution to the Finance team.
Validating proof of delivery documents.
Match and scan of various accounting documents for record keeping purposes, saving them to the share drive or SharePoint.
Communicate issues and concerns on paperwork with internal teams via email, telephone, or personally.
Maintain departmental files to ensure they remain up to date and easily accessible.
Sort and distribute incoming and outgoing mail.
Archive files as required.
Perform other duties and special projects as assigned.