Office Administrator

Waste Management, Inc. (WM)•Columbia, MD

17h•Onsite

About The Position

Stericycle is now part of WM. The Office Administrator provides administrative support to the Columbia, MD (Shred-it facility). Duties vary from accounting, payroll, customer service, and general office work. The role also acts as a backup to Billing Administrators and Customer Service Representatives. WM is North America's leading provider of comprehensive environmental solutions, offering collection, recycling, and disposal services to millions of customers. The company is driven by commitments to put people first and achieve success with integrity, providing innovative infrastructure and capabilities in recycling, organics, and renewable energy.

Requirements

High School Diploma (some college preferred) or equivalent
2+ years of experience, preferably in administrative, demonstrating an excellent knowledge of computer software programs including Microsoft Word, Excel, and PowerPoint
Demonstrates the ability to manage multiple issues to resolve related to the upkeep and maintenance of the position
Demonstrates the ability to modify behavior, as needed, in order to maintain effectiveness in a changing situation; and with varying tasks, responsibilities, or people
Demonstrates the ability to persist with a specific course of action. Must be willing to commit the necessary time and effort to complete work assignments and do a quality job
Demonstrates the ability to present ideas and information in a clear, concise, organized and diplomatic manner; listen to others to respond effectively to ideas and questions
Demonstrates the ability to identify and understand customer needs; takes appropriate actions to ensure customer needs are met and proactively searches of ways to increase customer satisfaction
Demonstrates the ability to function independently; resolve problems without direction
Demonstrates the ability to manage own time, activities and resources to ensure department standards are met on a consistent basis
Demonstrates the ability to identify problems as they occur; follow rules, guidelines, and procedures; apply experience and processes to current assignments

Nice To Haves

2+ years of experience, preferably in administrative, demonstrating an excellent knowledge of computer software programs including Microsoft Word, Excel, and PowerPoint

Responsibilities

Office Administration
Branch Emails
Closing Confirmations
Coordinating shipping of packages (FedEx parts, supplies, RFP's, etc.)
Re-schedule of missed service
Ordering supplies
Open and review mail
Vendor Management (setup, communication, local visits)
Equipment lists PROCESSING deliveries
Time and Attendance. Enters and audits weekly final payroll reports for departmental approval
Exception based billing Accounts (Half-Bag)
Reviews vendor invoices ensuring accuracy and completes all AP related functions. Ensures proper coding to correct location and GL account with department managers approval; batches & submits to Corporate A/P
Perform other duties and responsibilities, as assigned