Office Administrator - College of Arts and Sciences (CS26-276)

Southern Illinois University Edwardsville • Edwardsville, IL

2d • Onsite

About The Position

Southern Illinois University Edwardsville (SIUE) is seeking an Office Administrator for the College of Arts and Sciences. SIUE is a premier metropolitan university committed to advancing social and economic mobility and shaping the future workforce. The university offers a comprehensive education with hands-on research opportunities, preparing students for success in a global marketplace and for positive community impact. SIUE is a significant employer in the Metropolitan St. Louis area, contributing substantially to the regional economy.

Requirements

• High school diploma or equivalent.
• Four (4) years (48 months) of work experience comparable to the third level of this series OR Two (2) years (24 months) of work experience comparable to the fourth level of this series.

Nice To Haves

• Knowledge of administrative procedures and systems, including record management.
• Knowledge of computer systems and software.
• Knowledge of arts and communication disciplines.
• Excellent communication skills.
• Ability to assess costs and benefits and make appropriate decisions.
• Attention to detail.

Responsibilities

• Provides administrative support to faculty and staff in assigned units.
• Triages complex inquiries for assigned units.
• Serves as the primary point of contact for new faculty acclimation.
• Oversees necessary approvals for new staff to ensure they have required materials, access, and services upon hire.
• Prepares and routes contracts and job change requests for faculty, graduate teaching assistants, and guest artists and scholars.
• Coordinates lodging, parking, and other university support for guest artists and scholars.
• Hires, trains, evaluates, disciplines, and terminates student workers assisting in department offices.
• Reviews payroll certifications for accuracy and approves or disputes based on information received.
• Provides administrative support to committees of assigned units, ensuring their needs are met.
• Navigates complex scheduling for interviewees and ensures search committees have necessary materials and hiring information.
• Supports scholarships and awards processes by communicating with department committees, student scholarship recipients, and other units.
• Provides support for special projects, licensing, and accreditation.
• Works with Dean/Directors to create and maintain requested reports and materials.
• Assists with special events such as guest lectures and productions.

Benefits

• The job description mentions that SIUE is one of the largest employers in the Metropolitan St. Louis area and has a significant economic impact on the region, implying potential benefits associated with employment at a large institution, but specific benefits are not detailed.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED