Office Associate, Senior - College of Arts & Sciences Dean's Office

University of Wyoming • Laramie, WY

1d • $42,504 - $50,004 • Onsite

About The Position

This position performs complex administrative/management support tasks with discretionary authority. The Senior Office Associate independently makes decisions that substantially impact operations within and outside the College of Arts & Sciences Dean's Office. This role also administratively supervises comprehensive office operations and support staff for the College of Arts & Sciences Dean's Office.

Requirements

• Associate’s degree or an equivalent combination of education and experience
• 1 year progressively responsible work-related experience

Nice To Haves

• Experience with purchasing, procurement cards, and/or purchase orders
• Experience with electronic record keeping and reporting
• Experience in higher education, government, or non-profit organization
• Event planning experience
• Excellent written and verbal communication skills

Responsibilities

• Independently interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations. Provide guidance on policy and procedure to students, faculty, and staff.
• Perform complex problem resolution, serving as a resource for College of Arts & Sciences staff, faculty, and students.
• Assist with, and provide leadership for, event planning activities for college events, including several large events, as well as recurring smaller events.
• Perform accounting duties to include procurement card reconciling, purchase order submission and payment, reimbursement submission, invoice submission, interdepartmental transfer processing, and oversight of the payment of monthly bills.
• Support College committees, providing research to compile, develop, analyze and integrate data. Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.
• Create and/or maintain complex records systems and/or databases, including management of Arts & Sciences Course Action Proposals and student documents.
• Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
• Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation. Ensure compliance with policies and procedures.
• Manage office annual calendar, including tracking and sending annual awards, correspondence, and related announcements.
• Along with other staff, serve as the main office contact to include answering phone calls, responding to emails, scheduling appointments, and assisting with walk-in visitors.
• Supervise work-study students and assist with the management of responsibilities of the Office Associate.
• Other duties as assigned.

Benefits

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs.
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree