Office Associate, Senior - College of Arts & Sciences Dean's Office

University of Wyoming • Laramie, WY

22h • Onsite

About The Position

Join Our Campus Community! Thank you for your interest in joining the University of Wyoming. Our community thrives on the contributions of talented and driven individuals who share in our mission, vision, and values. If your expertise and experience align with the goals of our institution, we would be thrilled to hear from you. We encourage you to apply and become a valued member of our vibrant campus community today!

At the University of Wyoming, we value our employees and invest in their success. Our comprehensive benefits package is designed to support your health, financial security, and work-life balance.

JOB TITLE: College of Arts & Sciences Dean's Office Senior Office Associate
JOB PURPOSE: Perform complex administrative/management support tasks with discretionary authority; independently make decisions that substantially impact operations within and outside College of Arts & Sciences Dean's Office; administratively supervise comprehensive office operations and support staff for the College of Arts & Sciences Dean's Office.

Requirements

• Associate’s degree or an equivalent combination of education and experience
• 1 year progressively responsible work-related experience

Nice To Haves

• Experience with purchasing, procurement cards, and/or purchase orders
• Experience with electronic record keeping and reporting
• Experience in higher education, government, or non-profit organization
• Event planning experience
• Excellent written and verbal communication skills

Responsibilities

• Independently interpret policy and procedures, providing interpretations requiring extensive knowledge of University, state, and federal rules and regulations.
• Provide guidance on policy and procedure to students, faculty, and staff.
• Perform complex problem resolution, serving as a resource for College of Arts & Sciences staff, faculty, and students.
• Assist with, and provide leadership for, event planning activities for college events, including several large events, as well as recurring smaller events.
• Perform accounting duties to include procurement card reconciling, purchase order submission and payment, reimbursement submission, invoice submission, interdepartmental transfer processing, and oversight of the payment of monthly bills.
• Support College committees, providing research to compile, develop, analyze and integrate data.
• Prepare related reports and correspondence; perform difficult research for special projects as assigned by supervisor.
• Create and/or maintain complex records systems and/or databases, including management of Arts & Sciences Course Action Proposals and student documents.
• Coordinate information between individuals, departments and/or outside agencies as directed; assist with problem resolution as required.
• Make recommendations on and revise existing office policies, systems, methods, and procedures; create/revise related documentation.
• Ensure compliance with policies and procedures.
• Manage office annual calendar, including tracking and sending annual awards, correspondence, and related announcements.
• Along with other staff, serve as the main office contact to include answering phone calls, responding to emails, scheduling appointments, and assisting with walk-in visitors.
• Supervise work-study students and assist with the management of responsibilities of the Office Associate.

Benefits

• Generous Retirement Contributions: The State contributes 14.94% of your gross salary, and you contribute 3.68%, totaling 18.62% toward your retirement plan.
• Exceptional Health & Prescription Coverage: Enjoy access to medical, dental, and vision insurance with competitive employer contributions, that include 4 deductible options to suit your needs .
• Paid Time Off: Benefit from ample vacation, sick leave, paid holidays, and paid winter closure.
• Tuition Waiver: Employees and eligible dependents can take advantage of tuition waivers, supporting continuous education and professional growth.
• Wellness and Employee Assistance Programs: Stay healthy with wellness initiatives, counseling services, and mental health resources.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree