Office Administrator
Plum Gas Solutions•Calgary, AB
About The Position
The Office Administrator provides support for daily office operations by managing a range of administrative and clerical tasks. The Office Administrator manages schedules, organizes files, and ensures a smooth and efficient workplace. Their responsibilities also include tasks like processing mail, managing inventory, and operating office equipment.
Requirements
- Proficient with Microsoft Office
- Ability to work under pressure to multitask and prioritize workload in a professional manner
- Ability to handle confidential materials with care
- Excellent verbal and written communication skills
- Ability to work independently and as part of a team
- 0 – 2 years of prior applicable experience
- High school diploma or associate’s degree
Nice To Haves
- Bookkeeping experience is a plus
Responsibilities
- Welcomes visitors in a professional, courteous, and friendly manner
- Maintain neat and professional appearance and demeanor with customers and visitors
- Help to organize office events
- Maintains office space and communal snacks
- Help BD support team with coordinating and arranging customer and corporate events
- Review and assist in follow up action items (including customer contact) for collections and customer follow ups under the direction of the accounting team
- Manage office, building and parking set ups for Calgary office
- Liaison with building management for Calgary office needs
- Coordinate and manage office supplies and needs for the entire office
- Distribute all UPS, Fed Ex and any packages that are delivered to our office
- Custom documents for shipments to and from US
- Arrange and coordinate with carriers and Plum Ops team for shipments to and from US
- Helps coordinate business travel – Egencia
- Code and reconcile credit card statements by verifying transactions and supporting documents
- Enter monthly AP recurring invoices in the accounting system
- Support Engineering with task tracking/data management
- Maintains inventory of office supplies and anticipates supply needs; ensures prompt ordering and receipt of supplies and delivers supplies to workstations as needed
- Supports the office with other related clerical duties such as scanning, filing, and other tasks as needed
- Reconcile credit card statements by verifying transactions and supporting documents
- Supports accounting team with mail processing for payment and other accounts payable functions
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
