Office Administrator

Conquest Solutions•Greenbelt, MD

55d•Onsite

About The Position

Conquest Solutions (CQS) is a leading application and engineering consulting firm and general contractor in the Washington, D.C. metro area. We assist federal, state, and local government agencies, as well as private sector entities, in the design and upgrade of their Building Automation Systems (BAS) and implementation of their General Construction projects across all divisions and trades. At CQS, you’ll enjoy a flexible, fun, and family-oriented work environment. We collaborate and learn from one another, which allows every team member to make a meaningful impact on the company’s growth. We strongly believe in our core values of INTEGRITY, INCLUSION, and INNOVATION—these principles guide every aspect of our work. We focus on ensuring our employees are fulfilled and supported, which enables them to deliver superior customer service to our clients time after time. CQS is currently seeking a full-time Office Administrator to join our team. This role will support daily office operations by performing clerical and administrative tasks, which include answering phones, scheduling meetings, handling correspondence, managing supplies, and maintaining records. They serve as the first point of contact for visitors and vendors, and may also assist with bookkeeping, and general office maintenance to ensure the workplace runs efficiently. This position will have a 90-day introductory period before moving to full-time employment.

Requirements

Minimum of 2+ years of experience in an administrative, office management, or operations support role.
Strong organizational and time management skills with the ability to multitask and prioritize effectively.
Professional demeanor and the ability to handle confidential matters with discretion.
Excellent written and verbal communication skills and attention to detail.
Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and general office software.
Self-starter with the ability to work independently while contributing to a collaborative team environment.
Strong follow-up skills and the ability to proactively manage multiple tasks and deadlines.
Demonstrated problem-solving abilities and sound judgment.
Must be available to work weekdays during office hours (8am-4:30pm).
Must be able to pass a background check, reference check, and a pre-employment drug screening.
U.S. Citizenship Required.

Nice To Haves

Experience or interest in the construction or engineering industry is a plus.
Ability to qualify for a US Gov’t security clearance is desirable.

Responsibilities

Provide administrative support to the Chief Administrative Officer with tasks related to business administration, operations, accounting, and management.
Answer phones, respond to emails, prepare correspondence, documents, reports, and presentations.
Act as the first point of contact for visitors and vendors; greet guests and ensure a welcoming experience for anyone entering the office. Accept and unload deliveries to the office.
Oversee day-to-day office functions, maintaining adequate inventory of office and kitchen supplies, coordinating maintenance and repairs of office equipment, and upholding a clean, organized, and professional workspace.
Ensure the office environment meets safety, cleanliness, and compliance standards; assist with security access and emergency protocols.
Serve as a point of contact for office vendors (cleaning, maintenance, IT support, office supplies, security, etc.); help with service contracts, monitor vendor performance, and coordinate repairs or service requests as needed.
Track and manage office-related expenses, maintain budgets for supplies and equipment, and ensure cost-effective purchasing.
File and organize administrative and project-related communications such as schedules and contract documents.
Handle sensitive information in a professional, discrete, and secure manner.
Liaise with IT vendors to support equipment setup, troubleshooting, and software/hardware inventory management.
Assist with data entry for purchase orders, invoices, expense reports, time sheets, and vendor documentation as needed.
Assist with maintaining employee records and coordinating HR-related administrative tasks such as badge applications.
Plan and coordinate quarterly team-building activities, company outings, and office celebrations.
Other duties as assigned by the leadership team.