Office Administrator

MCT Holdings•Omaha, NE

6d•Onsite

About The Position

WE BLEED BLUE At MCT Companies, we like to say we bleed blue. Bleeding Blue is a dedication and commitment to our co-workers, customers, and our core values. Our core values define who we are. They are the underlying framework for our decisions, interactions, and relationships. We strive for camaraderie because we are team players, a can-do attitude because we are problem solvers and doers, doing right by our word because we believe in honesty, excellence because we believe that expertise and quality is the key to success, and most importantly, fun because we cherish the life-long friendships and bonds made at MCT! We are looking for motivated individuals to join our growing family business!

Requirements

Provide Administrative assistance to executive and staff
Travel Arrangements: Arrange flights, hotels, and rental vehicles for staff who travel.
Handle Communications: Answer phones and emails, and compose documents like correspondence, presentations, and memos.
Update Databases: Keep Concur, contact lists, and employee files up to date and correct
Ordering: Office supplies, cleaning/sanitary products, shared kitchen supplies, business cards
Web Store Management: maintaining accurate employee rosters, credit, and payroll deductions
Promotional Items: Keep in stock a large variety of MCT gear for all locations and departments
Organize promo bags for new hires and customers/vendors
Organize and maintain documents both physically and electronically
Send employees for random drug screenings quarterly
Create user profiles in Concur. Ensure that all information internally is updated as well as on the employee bank account information side.
Submit expense reimbursement for staff at all locations
Submit and monitor per diem request for staff at all locations
Assist in scheduling interviews between candidates, members of management, and HR.
Printer equipment management. Assist in ensuring office equipment functions properly and arrange repairs/parts/toner when needed
Liaise with building maintenance issues and manage office space logistics
Manage Google Business platforms which controls our review responses and ownership over each locations information
Project Support: Assist with the planning and execution of office projects, contracts, and initiatives
Interdepartmental Coordination: facilitate communication between different departments to ensure smooth workflow and getting information to the correct contact
Employee Recognition: Ordering and creating employee anniversary and birthday cards on a monthly basis and inputting information to Paylocity homepage.
Fleet management: Vehicle and trailer registrations renewals for Midwest locations and title organization for the whole company.
Keep records up to date on Asset Panda
Submit expense reports on a monthly basis for charges on company card
Model Core Values: Camaraderie, Can-Do Attitude, Do Right, Excellence, and Fun.
Ticket Management: facilitate and organize the outflow of tickets distributed through Ticketmaster for CHI Center events, Charles Schwab Field events, Nebraska Huskers games, UNO Hockey events, and Carolina Panther games
Maintain petty cash for up front purchases
Disseminate information to staff and management as it pertains to them
Prepare and distribute internal communications, such as company newsletters.
Maintain company website and social media presence utilizing Carrier’s brand guidelines
Assemble binders of information for all departments for training/meetings/conferences.
Regular and timely attendance.
All other duties as assigned
Seasonally/Non-Frequent: Event Coordination: Organize company events, meetings, and conferences
Contract Review/Audit: Yearly review of custodians, IT, Hotel Contracts, Web Store users, and vehicle assets.

Responsibilities

Responsible for providing administrative support to Management and administrative staff as requested.
Create and manage an effective filing system for administrative staff.
Maintain a high level of customer service while answering the phone in a timely manner and directing calls to the correct offices.
Greet clients and visitors with a smile and connect them with the appropriate parties.
Responsible for purchasing office related supplies and approved equipment for administrative staff.
Manage company promotional item offerings to staff thru the company web store program.
Organize and manage distribution of customer event tickets.
Provide Administrative assistance to executive and staff
Arrange flights, hotels, and rental vehicles for staff who travel.
Answer phones and emails, and compose documents like correspondence, presentations, and memos.
Keep Concur, contact lists, and employee files up to date and correct
Office supplies, cleaning/sanitary products, shared kitchen supplies, business cards
Maintaining accurate employee rosters, credit, and payroll deductions
Keep in stock a large variety of MCT gear for all locations and departments
Organize promo bags for new hires and customers/vendors
Organize and maintain documents both physically and electronically
Send employees for random drug screenings quarterly
Create user profiles in Concur. Ensure that all information internally is updated as well as on the employee bank account information side.
Submit expense reimbursement for staff at all locations
Submit and monitor per diem request for staff at all locations
Assist in scheduling interviews between candidates, members of management, and HR.
Printer equipment management. Assist in ensuring office equipment functions properly and arrange repairs/parts/toner when needed
Liaise with building maintenance issues and manage office space logistics
Manage Google Business platforms which controls our review responses and ownership over each locations information
Assist with the planning and execution of office projects, contracts, and initiatives
Facilitate communication between different departments to ensure smooth workflow and getting information to the correct contact
Ordering and creating employee anniversary and birthday cards on a monthly basis and inputting information to Paylocity homepage.
Vehicle and trailer registrations renewals for Midwest locations and title organization for the whole company.
Keep records up to date on Asset Panda
Submit expense reports on a monthly basis for charges on company card
Model Core Values: Camaraderie, Can-Do Attitude, Do Right, Excellence, and Fun.
Facilitate and organize the outflow of tickets distributed through Ticketmaster for CHI Center events, Charles Schwab Field events, Nebraska Huskers games, UNO Hockey events, and Carolina Panther games
Maintain petty cash for up front purchases
Disseminate information to staff and management as it pertains to them
Prepare and distribute internal communications, such as company newsletters.
Maintain company website and social media presence utilizing Carrier’s brand guidelines
Assemble binders of information for all departments for training/meetings/conferences.
Regular and timely attendance.
All other duties as assigned
Organize company events, meetings, and conferences
Yearly review of custodians, IT, Hotel Contracts, Web Store users, and vehicle assets.