Office Administrator (Fixed-term - 10 months)

RDH•Seattle, WA

1d•Onsite

About The Position

The Office Administrator supports day-to-day office operations and provides administrative support to staff and teams. The role helps ensure smooth office workflows, maintains organized records and systems, and provides responsive support to internal teams and external clients. It contributes to a professional, organized, and well-functioning workplace. Responsibilities include maintaining an in-office presence and serving as a point of contact for staff, visitors, and clients; coordinating facilities needs, office supplies, field equipment, and PPE; maintaining office records and systems; coordinating with cleaners, building management, vendors, and service providers; supporting onboarding and workspace setup; and assisting with meetings, events, training sessions, and staff engagement activities. The role also provides general administrative and project support, responds to inquiries, and identifies routine office issues and opportunities for improvement. This is a fixed-term, 10-month position. The listed annualized base salary range for a full-time role is $56,000–$73,000. Salary depends on factors including qualifications, skills, competencies, experience, and location. Employees may also be eligible for discretionary incentives and share ownership.

Requirements

1–4+ years of relevant administrative, office support, customer service, or related experience.
Familiarity with office administration processes and day-to-day office operations.
Experience managing multiple priorities and deadlines in a professional environment.
Clear and professional written and verbal communication; active listening and the ability to ask clarifying questions.
Respectful and collaborative approach with colleagues, clients, visitors, and vendors.
Strong attention to detail and accuracy.
Ability to follow established office processes, protocols, and standards.
Strong organizational and time management skills, including prioritizing work based on urgency and deadlines.
Ability to recognize routine problems, gather relevant information, and seek support when needed.
Adaptability with routine changes, new systems, and shifting priorities.
Professionalism, discretion, and sound judgment.
Proficiency in Microsoft Office 365 and comfort learning role-specific systems and tools.
Ability to identify minor improvements to administrative processes and office workflows.
Curiosity, willingness to learn, and a willingness to share knowledge with others.
Ethical conduct and willingness to raise issues or concerns to senior staff when appropriate.

Nice To Haves

Post-secondary education or equivalent experience.

Responsibilities

Support day-to-day office operations and complete routine administrative tasks, processes, and workflows efficiently and accurately.
Maintain a consistent in-office presence and serve as a point of contact for staff, visitors, and clients.
Support facilities coordination, office supplies, field equipment, PPE, and general office organization and functionality.
Maintain organized office records, files, and systems so information is accurate and accessible.
Coordinate with cleaners, building management, vendors, and service providers on routine office and facility needs.
Support onboarding logistics and workspace setup in coordination with IT and internal teams.
Assist with office meetings, events, training sessions, and staff engagement activities, including scheduling, room setup, supplies, and other logistics.
Provide general administrative and project support, including meeting coordination, document preparation, data entry, and database maintenance.
Respond to internal and external inquiries and requests, ensuring timely follow-up and a high level of customer service.
Identify routine office issues and opportunities for improvement, escalating or suggesting solutions as appropriate.
Follow health and safety protocols and contribute to a safe workplace.