Accounting Assistant (Fixed-Term, approx. 15-17 months)
About The Position
RDH is seeking a detail-oriented Accounting Assistant to support day-to-day accounting operations, including accounts payable, project setup, client invoicing, and accounts receivable. This is a full-time, fixed-term position for approximately 15–17 months, located in Vancouver, BC or Seattle, WA, and reports to the Controller. The role supports the finance team by reviewing and processing financial records, assisting employees and project teams, preparing client invoices, responding to payment and invoice inquiries, and monitoring outstanding receivables. The Accounting Assistant also maintains organized electronic financial records and performs other administrative and accounting duties as assigned. RDH is an employee-owned consulting firm with more than 300 employees in 11 offices across North America. Its work integrates building science engineering, architecture, and construction management to optimize building enclosure performance. The company emphasizes technical excellence, professional growth, development, ownership, and alignment with its core values: commit to excellence, act with integrity, work as a team, do what it takes, and always learn.
Requirements
- Post-secondary degree or diploma.
- Excellent written and verbal communication skills in English.
- Strong numerical aptitude and comfort working with financial data.
- Proficiency in Microsoft Office, including Word, Excel, and Outlook.
- Exceptional time-management, organizational, and prioritization skills, with strong attention to detail.
- Strong work ethic and ability to multitask, manage frequent interruptions, and adapt to varied responsibilities.
- Reliable and punctual.
- Ability to stay composed and focused under pressure and during deadline-driven periods.
- Sound judgment and initiative to solve problems proactively and independently.
Nice To Haves
- Studies in accounting, finance, or business.
- 1–3 years of general office experience.
- Some bookkeeping or accounting experience.
- Experience with accounting or ERP software.
Responsibilities
- Review vendor invoices and employee expense reports for appropriate approvals and coding.
- Create and maintain vendor records, review and reconcile vendor statements, and prepare semi-monthly cheque/payment runs.
- Respond to vendor and employee payment inquiries.
- Review semi-monthly employee timesheets and utilization reports for accuracy, advise employees of errors, and assist with corrections.
- Review new projects in the accounting software to ensure project information is accurate, including phases, billing terms, rate schedules, and other provided details.
- Liaise with and assist Project Assistants with project setup, and close projects as directed by project managers.
- Prepare billing reports for project managers and client invoices according to their instructions, ensuring complete and correct backup is included.
- Respond to client invoice inquiries.
- Monitor accounts receivable, follow up with clients on outstanding balances, and maintain accurate records of collection efforts.
- Review monthly accounts receivable reports and contact clients regarding outstanding balances.
- Liaise between clients and project managers when issues arise, and maintain descriptive, accurate notes of follow-up efforts.
- Maintain organized and accurate electronic financial records.
- Perform other administrative and accounting duties as assigned.
Benefits
- Discretionary incentives and share ownership may be available.
- GRSP/401K contributions.
- Health and dental coverage.
- Primary Caregiver benefits.
- Vacation and sick time.
- Statutory holiday substitutions.
- Learning fund of $1,000 per year for education or career goals.
- Opportunities for professional growth, development, and ownership.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
