Office Administrator

Tutor Perini Corporation•New York, NY

3d•Onsite

About The Position

Tutor Perini O&G Joint Venture is seeking an Office Administrator to join the Manhattan Jail Project in New York. This $3.8B project involves the design and construction of a new state-of-the-art facility with 1,040 beds, accessory parking, and community/commercial space. The Office Administrator will play a key role in supporting the project team and ensuring smooth office operations.

Requirements

High school diploma required, Associate’s degree preferred
Office experience highly desired
Ability to effectively communicate and participate actively in a critical role as part of a team environment
Manage multiple tasks, produce quality work on time-sensitive deadlines while remaining flexible and able to pivot between tasks as needed
Ability to establish and maintain relationships with key stakeholders in other Departments and projects to assist in resolving mutual issues or to develop improved processes
Excel proficiency and use of overall MS Office Suite

Nice To Haves

Construction industry experience preferred, but not required.
Project Management Software (Procore), JD Edwards E1 (Financial) & Bluebeam pdf experience are helpful
Egnyte or similar cloud platform content sharing experience a plus
Adept in learning new software quickly and able to navigate and use to review, track, and upload various documents

Responsibilities

Act as liaison for the project; respond to requests, answer the phone and greet visitors onsite
Provide general support for site visitors
Maintain the field office services and supplies including office supplies, office equipment and employee supplies
Scheduling of office spaces and maintenance of seating charts and signage
Coordinate any office repairs or maintenance necessary
Aid with onboarding new employees and ensuring they have all the equipment and access needed for success
Run project reports as required for the project team and for record purposes
Aid in compiling backup and support documentation as required to aid with the submission of the monthly invoice to the client and other submissions as needed
Route Documents for approvals and signatures using Sign-Now electronic signature processes
Process Expense reports and credit cards for project Mgmt. team
Co-ordinate travel and accommodation arrangements when necessary
Completion and tracking of new employee access and equipment transfer requests
Assemble and file necessary documentation for archiving along with the project team at the end of the project