Office Administrator

Allnorth Consultants Limited • Nanaimo, BC

34d

About The Position

Allnorth is currently looking for an excellent communicator to join our Nanaimo
team as our new Office Administrator. Your new role will be responsible for a
broad range of administrative tasks such as greeting visitors, answering phones,
managing office supplies, tracking and processing expenses, assisting with
Health & Safety, coordination of office events, travel coordination, electronic
filing, etc.

Requirements

• You have or are working towards a Business or Administration diploma (preferred, but not required)
• 2 to 5 years of general office administration experience, or an equivalent combination of education and experience
• You are a team player and enjoy working in a fast paced environment that focuses on collaboration, encouragement, inclusion, and possess customer service skills to delight our Clients
• You are talented at managing expectations and your own time, while being personable, helpful, and willing to lean into the culture Allnorth has established
• You are a highly organized individual and pay attention to detail while demonstrating an ability to handle confidential information professionally and discreetly.
• You aspire to join a company that is focused on social and environmental stewardship, and you’re interested in working in a position that has growth and career building opportunities
• You possess a strong working knowledge of Microsoft Office Suite, including Word, Teams, and Excel
• You understand accounting principles and processing routines

Nice To Haves

• Previous experience in an engineering consulting environment, would be considered an asset

Responsibilities

• Reception of people for the Nanaimo team
• Answer switchboard, screen & manage incoming calls
• Process routine documents, incoming and outgoing mail, courier, and other correspondence
• Equipment and fleet management
• Document management and filing
• Accounts Payable invoicing
• Track office equipment and assist with basic setup
• Administer security system
• Manage kitchen and organize office
• Ensure compliance with company policies and procedures
• General office duties as directed by the Leadership Team

Benefits

• Work schedule and location are flexible, allowing for better work-life balance
• Comprehensive benefits package includes extended health and dental coverage,and RRSP matching
• Employee Assistance Program for team members and their families
• A culture of respect and inclusivity fosters long term relationships and a team atmosphere
• Professional development and growth opportunities (e.g. New and Young Worker Mentorship program)
• Team Member Referral Program
• A paid "volunteer Day" away from work to support the community
• Opportunities to bond with other team members, have fun and make a difference through involvement in social and safety committees, as well as fundraising and community support initiatives (e.g. Movember, Pi Day, Food Banks, Women's Shelters, Ronald McDonald House, Earth Day clean ups, etc.)

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees