Office Administrator
ARMORLUBE LLC
About The Position
This role is responsible for maintaining operational documentation, tracking permits and compliance, preparing reports, coordinating meetings and travel, assisting with onboarding and HR processes, managing job postings, and maintaining office supplies and general office duties. The position requires a high level of organization, attention to detail, and proficiency in Microsoft Office 365.
Requirements
- 5+ years of administrative experience (manufacturing environment preferred)
- Proficiency in Microsoft Office 365 (Onedrive, Sharepoint, MS Word, MS Excel, MS power point), Adobe PDF, Docusign
- Basic knowledge of HR practices; ADP a plus
- Strong attention to detail and organizational skills
- Ability to multitask and meet deadlines
Nice To Haves
- Manufacturing environment experience
- ADP experience
Responsibilities
- Maintain operational documentation, including SOPs, work instructions, and document control, support reformatting, updates, filing, and ensuring current versions are properly maintained (production, vendor, and compliance records.)
- Maintain and track permits, certifications, registrations and compliance with local, state, and federal licenses and registrations
- Prepare reports, spreadsheets, and correspondence
- Coordinate meetings and maintain calendars
- Coordinate employee travel for operational needs and site visits, including flights, hotels, transportation, and travel itineraries.
- Coordinate new employee onboarding and training in ADP, including preparing onboarding materials and maintaining onboarding, training, and employee documentation records.
- Assist with organizing employee performance review schedules, maintaining related documentation, and supporting leadership with tracking completion of review cycles.
- Assist with tracking PTO and providing weekly dashboard to executive team
- Post job openings, schedule interviews, assist with job offers and terminations
- Assist with NDA routing and management of NDA list
- Updates with release management of HR Employee Handbook
- Maintain office and break room areas with cleaning schedule and inventory management and supplies, submitting purchase requisitions, and other general office duties as the arise
- Maintain confidentiality
Benefits
- 401(k)
- Dental insurance
- Health insurance
- Vision insurance
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
