Office Administrator

Red Bull•Charleston, SC

3d•Onsite

About The Position

The Office Administrator (OA) is responsible for providing general office support with a variety of clerical activities and related tasks. The OA will act as a liaison between the local Region and Red Bull Distribution Company’s (RBDC’s) Finance and Human Resources Service Center. OAs embody the RBDC Values (Professionalism, Focus, Passion, & Responsibility). This role involves managing expectations by supporting the regional administrative needs of the General Sales Manager (GSM) and the branch operations (may include multiple locations) in Human Resources, Finance, and Sales support functions. The OA will execute by managing all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations. They will provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries. The OA will perform the Encompass Route Accounting System Daily Balancing Function for all routes in the assigned facility and ensure all necessary documentation is collected. They will act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures, and assist the RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions. The OA will professionally answer all incoming office phone calls and ensure all calls are directed accordingly, maintain proper filing and follow proper record retention policy of pertinent documents, and plan, coordinate and organize various meetings and events. They will code and obtain GM approval for all Operating Expenses. Where applicable, they will support sales with Tell-Sell calling duties and assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law. The OA will build success by working collaboratively across the organization and sharing best practices, leading by example and adhering to Company standards & RB Values, and providing professional representation of the company and Red Bull brand when in the market.

Requirements

Strong verbal and written communication skills
Ability to set and handle multiple priorities
Exceptional time management skills and punctuality
English; additional languages an advantage

Nice To Haves

Prior customer service experience
Prior human resources experience
Prior office management experience
Prior accounting experience
Accounting experience is a plus

Responsibilities

Manage all office administrative activities, including daily mail and FedEx / UPS Package deliveries and shipments, ordering of office supplies, maintenance of office equipment, and other day-to-day office operations
Provide support to the Red Bull Distribution Company (RBDC) Finance Shared Services Center with daily route paperwork, payroll processing, and customer account inquiries
Perform the Encompass Route Accounting System Daily Balancing Function for all routes in assigned facility and ensure all necessary documentation is collected
Act as a key partner to the HRBPs by consulting on questions regarding key HR policies and procedures
Assist RBDC HR Department with new hire paperwork completion needs, timecard tracking support, recruiting paperwork, and answering general HR process or policy questions
Professionally answer all incoming office phone calls and ensure all calls are directed accordingly
Ensure proper filing and follow proper record retention policy of pertinent documents
Plan, coordinate and organize various meetings and events
Code and obtain GM approval for all Operating Expenses
Where applicable support sales with Tell-Sell calling duties
Assist employees to maintain records required for compliance with internal policy, State and Federal regulations including driver logs, records of fuel purchase, mileage records, trainings and other records required by law