Office Administrator

SIMNET Survey Portal • Whitby, ON

7d • Onsite

About The Position

The Office Administrator plays a critical role in ensuring the day-to-day operations of the business run smoothly and efficiently. This position is focused on coordination, follow-through, and administrative execution, providing seamless support to leadership and the broader team. This role is ideal for someone who is highly organized, proactive, and confident working independently. The successful candidate has strong interpersonal skills, takes initiative, and can anticipate what needs to be done without requiring direction. They are dependable, detail-oriented, and take pride in owning tasks from start to finish, ensuring nothing falls through the cracks. One of the unique aspects of this position is the opportunity to work across different industries: SIMNET and its sister companies.

Requirements

• Strong administrative and organizational skills
• Ability to manage multiple priorities and follow through on tasks
• Professional communication and attention to detail
• Excellent calendar management skills
• Strong interpersonal skills
• Ability to anticipate needs and take initiative
• Adaptable in a fast-paced, dynamic environment
• Comfortable supporting senior leadership
• Reliable, proactive, and service‑oriented
• Must have reliable transportation (supply pick-up, lunch pickups etc)

Responsibilities

• Maintain an organized and functional office environment
• Ensure office snacks and beverages are consistently stocked, including managing inventory and coordinating purchasing through vendors and online platforms.
• Manage office supplies, deliveries, and general logistics
• Liaise with building management, cleaning services, and vendors
• Provide administrative support to the Owner, including calendar coordination and scheduling
• Track action items and support meeting logistics and follow‑ups
• Manage vendor accounts, including service plans, and issue resolution with providers
• Coordinate shipping and receiving processes, including managing incoming deliveries, preparing outgoing shipments, tracking packages, and maintaining accurate records
• Serve as an active member of the SIMNET Social Committee, owning the planning and execution logistics of employee social events throughout the year.
• Plan and oversee company-wide lunch initiatives, managing ordering, employee communications, and end-to-end execution.
• Provide support for additional internal and external events (working cross-functionally with other teams if necessary).
• Own end-to-end travel coordination for leadership events, including booking flights and hotels, organizing itineraries, and coordinating agendas and meals.
• Maintain Health & Safety documentation and logs
• Track required training, certifications, and refreshers
• Coordinate inspections, drills, and follow‑up actions
• Support Health & Safety execution in partnership with HR
• Coordinate workstation setup and asset tracking with IT
• Support onboarding and off‑boarding logistics as directed
• Other duties and tasks as required

Benefits

• Comprehensive Health & Wellness: Extended health and dental coverage, plus a flexible health spending account (HSA), help you take care of yourself on your terms.
• Financial Wellbeing: Plan for your future with our group RRSP matching program.
• Learning & Growth: Access continuing education opportunities, professional development programs, and tuition support to grow your skills and advance your career.
• Work-from-home options: Flexibility of being able to work from home, especially during times when commuting or in-person interactions may not be ideal.
• Recognition & Rewards: Our gamified, people driven program lets employees and leaders give kudos, earn recognition, and be rewarded for collaboration and impact.
• Collaborative Culture: Join a supportive, inclusive team where ideas flow freely, feedback is welcomed, and teamwork drives success.
• Challenging & Innovative Projects: Work on high-impact projects that inspire creativity, experimentation, and forward-thinking solutions.
• Convenience & Comfort: On-site parking, casual dress code, free snacks & drinks, and company lunches twice a month to keep your day smooth.
• Team Connection: Participate in company events, outings, and team-building activities that celebrate successes and build lasting connections.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed