Office Administrator

BGC Engineering•Toronto, ON

59d•$60,000 - $75,000•Onsite

About The Position

BGC is looking for a highly motivated and organized Office Administrator to join our Toronto Team. The ideal candidate would be a self-starter who values teamwork, takes initiative, and takes pride in their work. In this office-based role, you will be responsible for supporting a range of administrative needs and collaborating with your fellow administrative teammates across BGC. You will report to the Toronto Office Manager and BGC’s Administration Team Lead, and will be working in a fast-paced, dynamic consulting environment alongside our Engineers, Geoscientists, and other BGC teams.

Requirements

Minimum 10 years of relevant work experience
Proactive and self-motivated
Reliable, adaptable, and able to pivot with changing priorities
Excellent verbal, written communication, and organizational skills
Ability to prioritize tasks to meet deadlines with attention to detail
Collaborative approach to working in a team environment
Proficient in MS Office products and Adobe Acrobat
Comfortable with learning new technology and software
Ability to work both independently and as part of a team
Commitment to promoting office and team culture and values

Responsibilities

Liaise with building management and local vendors for repairs, maintenance, and security.
Shipping and receiving, both domestic and international, with the ability to lift ~40lbs.
Reception duties including receiving visitors and vendors, printing and scanning.
Maintain office organization, various office equipment, and supplies inventory.
Coordinate onboarding logistics for new staff and act as a general resource for new hires.
Plan office and company social events and meetings, including catering.
Approve office related invoices and complete office credit card reconciliations.
Coordinate travel and accommodation logistics for staff and clients.
Support coordination of internal and external training courses for staff.
Support workspace planning initiatives, office renovations and expansions.
Maintain up to date office files and resources, ensuring office and local Admin Teams channels are well managed and organized
Work with BGC’s IT Team to support local office needs, inventory organization, and functionality of IT and AV equipment
Occasional in-person short-term travel to provide in-person support to Kingston office.
Support the Toronto Office Manager, office staff and greater BGC Administrative Team as needed.
Perform other tasks as required.

Benefits

Our ‘One Team’ culture supporting health, wellness, safety and diversity
Comprehensive benefits package:
Health, Dental and Vision coverage
LTD, Life, AD&D and Business Travel Insurance
Employee Assistance Program
Paid Time Off: Vacation, Sick, Holidays
Parental leave top ups
Professional development and mentoring opportunities
Flat management structure
Social and wellness activities
Casual and professional work environment
Compensation
BGC's compensation package also includes a discretionary bonus plan, training allowance, and comprehensive medical and dental plan.