Office Administrator

CONA Services•Needham, MA

5d•Onsite

About The Position

The Office Administrator performs settlement and/or cashiering duties within a Sales & Distribution Center in accordance with standard company procedures. Build a career where your work matters to the business, the customer, and the communities we serve. Be part of Coca-Cola Beverages Northeast, a locally rooted, people-first organization where meaningful work, long-term growth, and community impact come together.

Requirements

High school diploma, GED or equivalent required
2-5 years of experience in an office environment required
Basic proficiency in Microsoft Office applications including Outlook, Excel and Word
Valid driver’s license, driving record within policy guidelines, and insurance that meets company requirements.

Nice To Haves

Previous cashier/cash office experience preferred.
Must be willing to cross train to learn other Office Administrator duties to cover for vacations and absences.
Experience with Microsoft Suite preferred.
SAP experience a plus!
Associate’s degree or equivalent preferred
Experience in cash room environment preferred
Experience using BASIS route accounting system preferred
Strong analytical, organizational and problem solving skills
Strong attention to detail and accuracy skills
Ability to occasionally travel, as business needs require.

Responsibilities

Review and verify end of day driver paperwork
Ensure proof of deliveries are included in driver paperwork
Prepare driver paperwork for imaging
Maintain missing documents log
Research and resolve driver overages and shortages
Run daily route status report to verify that all delivery routes have been settled
Review settlement exception report and resolve issues
Report settlement issues to accounting department
Troubleshoot handheld issues impacting settlement
Maintain cash reconciliation and driver deposit log
Perform cashiering duties including Fed-Ready status of deposit
Prepare deposit for pick-up by armored car service
Ensure security of route cash
Receive and verify full service bag count
Count full service cash and finalize handheld
Validate proper use of cash drop log
Research mail checks, print back-up and code in Payment Manager
Complete miscellaneous tasks such as answering phone calls, greeting visitors, printing, copying, laminating and other administrative duties as assigned