Office Administrator

JBW Federal • San Antonio, TX

6d • Onsite

About The Position

Kaiea is seeking a reliable and organized Office Administrator to support the day-to-day operations of our office. The ideal candidate will manage administrative tasks, coordinate office activities, and ensure smooth internal processes while providing excellent support to staff and visitors.

Requirements

• High school diploma or equivalent
• Proven experience in an administrative or office support role
• Strong organizational and time-management skills
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office or Google Workspace
• Ability to multitask and prioritize workload effectively
• High level of professionalism and confidentiality

Nice To Haves

• Associate's or bachelor's degree preferred
• Experience with office management software or ERP systems
• Basic bookkeeping or HR support experience
• Problem-solving mindset with attention to detail
• Ability to work independently and as part of a team

Responsibilities

• Manage daily office operations and administrative procedures
• Answer and direct phone calls, emails, and other correspondence
• Maintain office files, records, and documentation (digital and physical)
• Schedule meetings, appointments, and travel arrangements
• Order and manage office supplies and equipment
• Support HR tasks such as onboarding, timesheets, and leave records
• Assist with basic accounting tasks (invoicing, expense tracking, data entry)
• Coordinate with vendors, service providers, and building management
• Prepare reports, presentations, and internal communications
• Ensure the office environment is organized, safe, and efficient

Benefits

• Health insurance
• Dental insurance
• Vision insurance
• Pet insurance
• Annual membership to Costco or Sam's
• 401K

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED