Office Administrator (Bilingual)

Dream•Ottawa, ON

1d•CA$50,000 - CA$60,000•Onsite

About The Position

Dream's Ottawa team is currently looking for an Office Administrator to support our team with the day-to-day office and support our local accounting team. This is an opportunity for you to take on responsibilities, build on your already strong skill set and help your team achieve its goals, all in a work environment that is fast-paced, dynamic and fun.

Requirements

Post-secondary education in Business Administration or Office Administration;
3+ years of experience running the day to day operations of an office, with a focus on service for our employees;
Strong computer and typing skills and proficiency in Microsoft suite;
Previous experience with Accounts Payables;
Fluent in both English and French;

Nice To Haves

We would love it if you had previous experience with JD Edwards and/or Coupa.

Responsibilities

Greet clients/customers with professionalism, on the phone and in person and respond to correspondence;
Assist with overseeing the operation and management of the office, including liaising with Technology, People + Culture, Office Services, cleaning staff, other departments and counterparts in our Toronto office as needed;
Order office supplies, distribute mail and courier packages, manage Boardroom Scheduling and Maintenance;
Oversee the tidiness of common areas, including meeting rooms and kitchen spaces;
Assisting the accounting department with various tasks including overseeing the incoming accounts payable correspondence, scanning cheques for deposit, and other items as required;
Receive, scan and organize invoices for all projects and distribute for approval to various project teams;
Create purchase orders and set up new vendor accounts; Update monthly P.O. tracking worksheet as required;
Process office related expense invoices in Coupa, which includes coding/allocating to appropriate business unit and GL code;
File various forms/correspondence for all departments; and
Provide administrative support to office as required.