Office Administrator Bilingual

4M Building Solutions•St. Louis, MO

5d•Onsite

About The Position

The Office Administrator is responsible for overseeing and managing the operational/admin activities within a designated Division (currently one of 4). This role involves a wide range of responsibilities including hiring support, administrative duties, team management, and operational excellence. The company, 4M Building Solutions, is a janitorial, housekeeping, cleaning, and disinfecting services company founded in 1978, headquartered in St. Louis, MO, and supported by 8,000 associates operating in over 30 states.

Requirements

Minimum of 2-5 years in HR or admin equivalent experience.
Undergraduate degree or equivalent related work experience.
Proficiency in using HRIS systems and payroll management software.

Nice To Haves

Bachelor's degree preferred.

Responsibilities

Support recruiters and Talent Manager when needed.
Act as a full cycle recruiting gatekeeper.
Manage full cycle recruiting processes including sending conditional job offers, drug testing, E-Verify, background checks, onboarding, and ensuring tax information accuracy in Winteam.
Complete in-house drug testing.
Assist in sending pre-employment requests and onboarding through the HRIS system.
Review resumes and set up interviews.
Maintain team members' personal E-files (personal, medical, and safety).
Submit/Conduct Background Checks and provide Drug Test instructions.
Monitor LOA process and update Winteam.
Assist with recruiting for job starts, acquisitions, and open positions.
Review, audit, and approve I-9 forms, and maintain records of active and terminated I9s.
Review/approve onboarding processes completed by recruiters.
Track and order drug tests as needed.
Request Paycards as needed.
Audit personal files for drug tests.
Direct office activities and functions to ensure efficacy and compliance with company policies.
Perform payroll administration for the region, including approval of payroll and assisting with the approval of hours via Ehub (data entry only, not processing).
Enter pay rate changes, address changes, and W-4 changes via Winteam.
Complete unemployment claims on Equifax case builder.
Run bi-weekly paycheck warning reports.
Complete ACA Eligibility reports weekly and send to HR.
Order office supplies.
Complete monthly spot audits and submit to the corporate HR department.
Lead and support program teams and partners, including tracking referral bonuses, the good work tickets program via Paycor, Bingo card distribution, and identifying potential lead360 candidates.
Update the regional goal tracker and send it out weekly.
Manage scorecard expectations.
Track team member uniform inventory and order uniforms as needed.
Track all safety observations and inspections.
Track CPRs.