Office Administrator Assistant

TEKsystems•Northbrook, IL

5d•$22 - $25•Onsite

About The Position

The Office Administrator Assistant manages front-desk operations and provides comprehensive administrative support to help ensure smooth business operations. The position interacts with a variety of people in an office environment and requires professionalism, a positive attitude, strong customer service, flexibility, attention to detail, and the ability to multitask in a fast-paced environment while prioritizing customer and organizational needs. The role handles incoming calls and visitors, maintains reception and office areas, supports routine administrative work, manages office supplies and mail, and assists Customer Service and Executive Assistant teams with special projects. This is a contract-to-hire position based fully onsite in Northbrook, Illinois. The stated pay range is $22.00–$25.00 per hour.

Requirements

At least 2 years of experience in an administrative support or office assistant role; manufacturing or corporate experience is preferred.
Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.
High school diploma; a higher level of education is preferred.
Excellent verbal and written communication skills.
Strong organizational skills and attention to detail.
Ability to handle multiple tasks efficiently in a fast-paced environment.
Professional demeanor and strong customer service orientation.

Nice To Haves

Bilingual in Spanish and English.
Experience in a manufacturing or corporate setting.
Education beyond a high school diploma.

Responsibilities

Answer incoming calls and direct them appropriately.
Greet and welcome visitors, clients, and employees professionally and cordially.
Follow visitor protocols, including sign-in, photo ID verification, and issuing visitor badges.
Maintain a clean and organized reception and office area.
Provide administrative support, including data entry, filing, document preparation, and correspondence.
Maintain office supply inventory and place orders as needed.
Manage inter-office mail and USPS, FedEx, UPS, and Amazon packages, and notify recipients.
Prepare weekly mailings for remote employees or other locations.
Order supplies, business cards, envelopes, letterhead, and labels.
Maintain the phone extension master list.
Support general office mailings and data entry.
Assist Customer Service and Executive Assistant teams with special projects.
Perform additional duties as required.